Organizer Resources

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Forms/information specific to this conference

• On-Site Organizer Template
• Volunteer Training Modules for Organizers
• Staff Contact Information
• Deadlines / Key Dates*
• Organizer Report Form
• Organizer Approvals Uploaded to SAE Website - due date December 19
• Paper Review Reports

General Information on Organizing an SAE Technical Session

Whether you're organizing a technical session for the first time or have been an organizer in the past, this complete resource area will assist you in coordinating your session. The key to a successful technical session is communication! Please communicate early and often with authors.

Organizer Step-by-Step Guide

• Organizer Responsibilities
• Receiving / Soliciting Abstracts
      Receiving an Abstract from SAE
      Soliciting an Abstract Directly from an Author
      Handling Paper Offers from Session Organizers
• Sample Author Invitation Letter
• Technical Paper Manuscript Review Process
      Organizer Instructions
      Sample Organizer Letter to Reviewers
      Reviewer Instructions
• Handling Resubmitted Rejected Paper Offers
• Paper Rebuttal Policy
• Finalizing Information for the Printed Program - Draft Program Copy
• Reviewing Oral Presentations
• Conducting the Session
      Contacting All Participants before the Session
      Contacting SAE before the Session
      At the Conference

Training Information

• "How-to" PowerPoint Presentations
      How to become involved in SAE meetings/conferences*
      How to conduct the manuscript review (for organizers)
      How to review draft manuscripts (for reviewers)

* This is a .pdf file. You’ll need the Adobe Acrobat Reader to view it.