Hotel & Travel Information

Travel Visa Information

Message to Attendees: SAE International has made every effort to secure the best possible group nightly room rate for you at this event. That rate results from a negotiated overall package of event needs such as sleeping rooms, meeting room space and other requirements. Contracts with the venue include a provision to reduce event costs if SAE meets or exceeds its minimum sleeping room block guarantee. Conversely, event costs will increase if SAE falls short of its minimum room block guarantee. Please help SAE keep the costs of this event as low as possible by booking your housing needs at the designated host hotel and through the reservation process created by SAE. Reserving elsewhere means you are booking outside the contracted room block, jeopardizing SAE's ability to meet its contracted obligations and to keep registration fees to a minimum. SAE appreciates your support and understanding of this important issue. Thank You.

Hotel Reservation Link

Conference Location
Monona Terrace Community and Convention Center
1 John Nolen Drive
Madison, WI 53703

Headquarter Hotel
Hilton Madison Monona Terrace
9 E. Wilson Street
Madison, WI 53703
Phone: 608-255-5100

Hotel Reservation Form

  • All attendees are responsible for their own lodging and travel arrangements.
  • A block of sleeping rooms has been reserved at the Hilton Madison Monona Terrace.
  • SAE's group rate is $139 per room per night single/double occupancy, inclusive of housing fees, plus local, state and federal applicable taxes.
  • Rate includes complimentary internet in sleeping rooms.
  • Reservations must be made through Orchid Event Solutions by Friday, September 28, 2012 by calling 800-847-5810 North America, 801-505-4138 International. You can also register through our on-line connection. Please click here to make your on line hotel reservation Hotel Reservation Link

Cancellation Policy
Guest rooms need to be cancelled 72 hours prior to the arrival date to avoid the cancellation penalty of one night room and tax. Please keep the cancellation number for your records.

Hotel Check In/Check Out
Check-in: 3:00 pm
Check-out 12:00Noon


From Milwaukee
Estimated time: 1.5 hours

  • Heading West on I-94, follow Highway 30 into Madison and exit right at "Downtown/State Capitol"
  • Follow East Washington Ave/Hwy 151 for about 3 miles to Blair Street/151 South, Turn Left
  • At next stoplight, turn right onto Wilson Street
  • Stay in the far left-hand lane as you proceed through your first set of lights (Butler/King Streets)
  • The Hilton Madison will be on the second block on the left

From Minneapolis
Estimated time: 4.5 hours

  • Heading East on I-90/94, exit at Hwy 151 south (exit 135A)
  • Follow East Washington Ave/Hwy 151 for approximately 6 miles and turn left at the stoplight at Blair St/Hwy 151 South
  • At next stoplight turn right onto Wilson Street
  • Stay in the far left-hand lane as you proceed through the first set of lights (Butler/King Streets)
  • The Hilton Madison will be on the second block on the left

From Chicago
Estimated time: 3 hours

  • Exit I-90 at Hwy 12/18, exit #142A
  • Exit 12/18 at John Nolen Drive (exit #263)
  • Follow John Nolen Drive past Lake Monona (on your right), through the Monona Terrace Convention Center underpass
  • Turn left at the second stoplight which is Wilson Street
  • Stay in the far left-hand lane as you proceed through your first set of lights (Butler/King Streets)
  • The Hilton Madison will be on the second block on the left

From Dane County Regional Airport
Estimated time: 14 minutes

  • Going North on International Lane head towards Terminal
  • Turn Left onto Packers Ave/WI-113 S. Continue to follow WI-113 S
  • Turn Left onto WI-113/N 1st Street
  • Turn Right onto East Washington Ave/ US -151 S
  • Turn Left onto US-151
  • Turn Right onto E. Wilson Street

Parking & Transportation

Hilton Madison Monona Terrace Parking
Covered and secure parking is available, managed by CPS.

Self Parking:
$13.00 per evening
$3.00 per hour (not to exceed $13 per night)

Valet Parking is an additional $4 service charge per usage.

In/Out Privileges: Available

Parking Information: 6ยด10" clearance

Airport Transportation Services
Please use the courtesy phone located at the hotel board between Bag Claims 1 and 2 to contact the hotel for pick-up, or call your hotel directly. Hotel and courtesy vans will pick you up at Door # 5, please wait at the roadway median.

Shuttle Service to airport from 7am-10pm

Other Transportation Services
AJ Prestige chauffeured service company (608)338-5800 for rates

Hotel Overview/Amenities

On the Shimmering Shores of Lake Monona is the heart of downtown and just one block from the State Capitol, this Madison hotel boasts spectacular views of the city and surrounding lakes. Located within walking distance of State Street, including many dining options, art galleries, theatre and other entertainment options; just minutes from the University of Wisconsin Madison Campus.

Hilton prides itself on top-notch service and amenities. At the Hilton Madison Monona Terrace, guests enjoy the following:

  • All new state of the art exercise equipment including Precor Treadmill and Ellipticals (Open 5am-midnight)
  • Gift Shop - ATM/24 hours
  • Self Check-in lobby kiosk (can print boarding passes)
  • Room service 24-hours a day
  • Complimentary airport transportation for from Dane County Regional airport 7am - 10pm
  • Spacious lobby lounge with a cozy fireplace and overstuffed chairs
  • Five private rooms that can be reserved for meetings and dinners
  • Indoor pool
  • Whirlpool
  • Same-day valet service available Monday through Friday
  • Concierge staff
  • Valet parking (additional fee)
  • All guest-rooms overlook Lake Monona or State Capitol

Hotel Dining

  • Capitol Chophouse (lunch and dinner)
  • OLIVE Breakfast Buffet and Lounge (breakfast and bar menu)

Things to do and see in Madison!
Go to the Madison Convention and Visitors Bureau website at learn about everything from shopping, dining, sporting events, arts, culture and MORE!

Info Regarding Madison Area Construction:

Downtown Get Around Guide - how to get around and park during construction in the Downtown Madison area in 2012:
Mobile link:
Dane County Construction Plans: