Organizer Resources: Organizing a Technical Session at an SAE Meeting/Conference

Whether you're organizing a Technical Session for the first time or have been an organizer in the past, this complete resource area will assist you in coordinating your session. The key to a successful technical session is communication! Please communicate early and often with authors.

Here you will find general guidelines and related information on organizing a session. For instructions/deadlines for a specific conference, click here.

SAE Organizers - Join SAE & Save!

"How-to" PowerPoint Presentations

Overview of Publication Process*

Organizer Checklist

Receiving / Soliciting Abstracts
    Receiving an Abstract from SAE
    Soliciting an Abstract Directly from an Author
    Handling Paper Offers from Session Organizers

Sample Author Invitation Letter

Technical Paper Manuscript Review Process
    Organizer Instructions
    Sample Organizer Letter to Reviewers
    Reviewer Instructions
    Judgment Bases
    Sample Disapproval Letter

Handling Resubmitted Rejected Paper Offers

Paper Rebuttal Policy

Finalizing Information for the Printed Program - Draft Program Copy

Reviewing Oral Presentations

Conducting the Session
    Contacting All Participants before the Session
    Contacting SAE before the Session
    At the Conference
   Oral Presentation Evaluation Summary Form
   Oral Presentation Award Nomination Form

For Key Deadlines/Contacts, please visit the conference website.

* This is a .pdf file. You’ll need the Adobe Acrobat Reader to view it.