SAE Financial Plan

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Section Year Ending:(format:yyyy) (Section year is June 1 to May 31)
Officer name: (Name of person authorized to complete this form)
Officer email:
Select Section Name:

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Currency Conversion: (Used for dues calculation.) Non US sections should click on the conversion rate link below and look up the current currency rate for your Country. Enter your Country name and the posted currency rate in the boxes provided to the right.
What currency was used?
What was the conversion rate at the time the report was completed?

Please note that as you complete the following Line Items, several other Line Items will self-calculate and self-populate, most notably the 'Supplemental Calculation Sheet' at the end of this document.

Line	Category	Expected Coming Year
1	Membership (figure provided by Headquarters ) When preparing your section's Financial Plan, sections and groups are required to us the 'Base Membership Figure' provided by SAE headquarters. Please enter it in the text box to the right. Please do not enter a different membership figure (i.e., a membership goal figure). For budgetary reasons, SAE International requires all sections and groups to use the figure provided. Also note that after you enter the base membership figure, Line Item 15 "Funds from SAE Headquarters" will automatically populate the monetary figure.
2	Average number of members per meeting You should use an estimated number of attendees for each of the line items (Line Items 2 through 6) regardless of the type of meeting (dinner meeting, tour, special event, etc.). Again, this is an estimated figure for budgetary reasons.
3	Average number of non-members per meeting
4	Average number of student members per meeting
5	Average number of retired members per meeting
6	Average number of section guests/speakers per meeting
7	Cost per meal Recognizing that sections and groups have different types of meetings and events, this figure should be an overall 'average' cost per meal figure for the year. Make sure to incorporate the actual meal price, taxes, and gratuities into this figure. Other related charges, such as meeting room rental, audio/visual equipment, can be listed in Line Items 39, 40, 41, and 42.
8	Average price charged members per meal Line Items 8 through 12 are self explanatory, but similar to Line Items 2 through 6, this figure is an estimate for all events, regardless of format (dinner meetings, tours, etc.).
9	Average price charged non-members per meal
10	Average price charged student members per meal
11	Average price charged retired members per meal
12	Average price charged section guests/speakers per meal
INCOME
13	Number of meetings per year
14	Number of meetings with meal per year
15	Funds from SAE Headquarters Items 15 and 16 will automatically appear (self-calculated and populated). For Line Item 15, the monetary figure includes SAE dues reimbursement figures calculated from the Supplemental Calculation Sheet, 'Expected Coming Year - 1. Dues Reimbursement' figures at the end of this document. For Line Item 16, the self-populated monetary figure will include Supplemental Calculation Sheet, 'Expected Coming Year - 2. Meal Income & Expense - A. Income from Meals Sold.'
16	Income from Meals Sold Items 15 and 16 will automatically appear (self-calculated and populated). For Line Item 15, the monetary figure includes SAE dues reimbursement figures calculated from the Supplemental Calculation Sheet, 'Expected Coming Year - 1. Dues Reimbursement' figures at the end of this document. For Line Item 16, the self-populated monetary figure will include Supplemental Calculation Sheet, 'Expected Coming Year - 2. Meal Income & Expense - A. Income from Meals Sold.'
17	Income from Social events
18	Income from Sponsors
	Attach sponsor list:
	Please list/describe:
19	Income from Advertisement
	Attach advertisement list:
	Please list/describe:
20	Income from AWIM Contributions/Sponsorships AWIM ("A World In Motion") contributions and sponsorships include individual and company donations to the local SAE section specifically for AWIM. This differs somewhat from the next line item (21), Income from Engineering Education/AWIM Section Activities, which relates specifically to events where funds are raised to support AWIM, such as golf outing, etc.
21	Income from Engineering Education/AWIM section activities AWIM ("A World In Motion") contributions and sponsorships include individual and company donations to the local SAE section specifically for AWIM. This differs somewhat from the next line item (21), Income from Engineering Education/AWIM Section Activities, which relates specifically to events where funds are raised to support AWIM, such as golf outing, etc.
22	Income from Scholarships If your section or group has a student scholarship program, list any income (i.e. donations or a corpus) in this box.
	Attach scholarships information:
	Please list/describe:
23	Interest Income
	Attach Interest income:
	Please list/describe:
24	Income from Electronic communications & commerce This item relates to income the section may receive from electronic media such as a web site, to include banner advertisements, etc
25	Other Income
	Attach other income:
	Please list/describe:
26	Total Income (lines 15 thru 25)
EXPENSES
27	Printing
28	Postage
29	Committee Meetings List all governing board and committee meeting expenses, such as dinners, etc.
30	Membership Promotion Any expenses related to membership promotion should be listed here, such as membership campaigns, incentives (gifts, free dinners for prospects, prizes for top member-sponsors, etc.).
31	Student Support Student support should include contributions to student chapters (i.e. for SAE's Collegiate Design Series competition teams). Do not list discounted meal costs for regular section meetings. This is covered in Supplemental Calculation Sheet 2. 'Meal Income & Expenses - B. Cost of Meals to Sections - Student Members.'
32	Section Division Support If your section supports a geographic division within the section's boundaries, list your division support expenses here. They would include printing and postage, etc.
33	Scholarships Given If your section gives out annual scholarships to qualified students, list the total amount given during the section year.
34	AWIM/Foundation Pledge Many sections financially support the development of SAE's A World In Motion program by pledging an annual donation to the SAE Foundation. Sections are encouraged to donate $1.00 (U.S.) per member to the SAE Foundation for AWIM development. List that amount and/or any other SAE Foundation donation here.
35	Engineering Education/AWIM section activities Any expenses related to supporting AWIM at the local level and/or any other engineering education program or activity should be listed here. Do not list SAE Foundation pledges/donations here; use Line Item 34.
36	Speaker Hospitality Speaker hospitality includes costs associated with securing a speaker for a section event, such as travel, hotel, ground transportation, honorarium, speaker gift, etc. Do not include the amount of the costs of the speaker's meal (if provided); that is listed in Supplemental Calculation Sheet 2. 'Meal Income & Expenses - B. Cost of Meals to Sections - Section guests/speakers.'
37	Cost Of Meals
38	Social Events Social events can encompass a wide variety of section activities, such as "Family Night" or a golf outing. If your section had a social event (or more than one), list all related expenses here. Additionally, please provide a separate document (attachment) with complete details of your social event(s).
	Attach Social Events Expenses:
	Please list/describe:
39	Rental Expenses Use this line item to list meeting room rental and audio/visual equipment rental.
40	Expenses related to special programs/events
41	Electronic communications & commerce expense Use this line item for web site costs, listservs, and other electronic media expenses.
	Attach Electronic communications Expenses:
	Please list/describe:
42	General Expenses	Description	Amount
	42a
	42b
	42c
	42d
	42e
	Attach General Expenses:
	Please list/describe:
43	Capital Expenses Capital expenses are purchases of equipment such as a personal computer, projection screen, LCD projector, etc. Please refer to SAE's 'Capital Expenditures Policy' in the SAE Worldwide Section Operations Manual, 5.2.11k.
	Attach Capital Expenses:
	Please list/describe:
44	Total Operating Expenses (lines 27 thru 43)
45	Gain or Loss (line 26 minus line 44)
Bank Reconciliation			Amount:
46	Balance in checking account as of May 31
47	Outstanding Checks
48	Outstanding Deposits
Operating Reserves
49	Cash in checking accounts less outstanding ( line 45 minus line 46 )
50	Savings Accounts
51	Petty cash
52	Accounts receivable
Surplus Cash Reserves
	Reserve account (s) - List Account and Amount (s):		Amount:




53	Total Reserves
Funds earmarked to be spent for a special purpose such as for scholarship or educational programs or toward any other member activity. List the program and amount.				Amount:



54	Total Earmarked Funds
55	Remaining surplus funds (line 53 minus line 54 the amount of funds earmarked for a special purpose)
56	Total operating reserves/surplus funds (add lines 49, 50, 51, 52, and 55)
Liabilities
57	Accounts payable
58	Other liabilities
59	Total Liabilities ( line 57 plus line 58 )
Net Worth
60	Revised net worth ( line 56 minus line 59 )

Supplemental Calculation Sheet

I. Expected Coming Year		Section Dues Reimbursement Schedule
1	Dues Reimbursement	Number	Each	Total
	Base Payment		$ 1,500.00
	Number of Members x $7.25		$ 7.25
	Local currency
	Projected Dues Reimbursement
2	Meal Income and Expenses
A.	Income from meals sold	Number	Cost	Total
	Members
	Non-members
	Student members
	Retired members
	Price charged section guests/speakers per meal
	Total charge per meeting
	Number of dinner meetings
	Income from meals sold
B.	Cost of meals to sections
	Members
	Non-members
	Student members
	Retired members
	Section guests/speakers
	Total cost to section per meeting
	Number of meetings with meals
	Total cost of meals
Note: If cost of meals exceeds income from meals explain how the difference is made up, such as sponsorship, student support, membership promotion, or advertising funds.
	Please list/describe:

Thank you for completing this form. Please print a copy for your records before submitting.

SAE Institute - An affiliate of SAE International