Section Treasurer Information

Financial Records Storage Retention Schedule

Section financial records should be maintained using the following guidelines:

Document Holding Period in Years
Financial Plans & Reports (formerly Audit & Budget Reports 6
Accounts Payable (Vouchers & Invoices) 6
Bank Statements & Reconciliations 6
Canceled Voucher Checks 6
Cash Receipts Permanent
Employee Travel Expense Reports 6
Physical Inventory Records 6
Payroll Registers 6
Canceled Stock Certificates Permanent
Contracts, Agreements, and Leases Permanent
Basic Scientific Records Permanent
Correspondence with Vendors 2
General Correspondence 6