11th IAQG Council Meeting

Kyoto International Conference Center
Kyoto, Japan
11-12 March 2002

The 11th IAQG Council meeting was held in historic Kyoto, Japan and hosted by the Society of Japanese Aerospace Companies (SJAC). The hotel and meeting facilities were superb and the hospitality magnificent.

Tuesday March 12th

Standing Reports

Purpose: at each IAQG Council meeting, a series of reports are given, which are information for the IAQG, but are not initiatives as such. These are designed to give the members a status on how the IAQG is operating.

Sector Reports

The purpose of the Sector Reports is for the leader of each Sector to apprise the IAQG of activities, initiatives, and events, which are going on in that Sector.

NOTE: any specific reports from the SAE; AECMA; or SJAC need to be included in the Sector reports.

Asia
  • Two new members of the Asia Sector were announced:
       • Koreanair Aerospace Division
       • Aerospace Industrial Development Corp.
  • JIS Q 9100:2001 published Nov '01; SJAC 9131 pub Feb '02. SJAC9103 & SJAC9132 to be pub Apr & May '02, respectively.
  • JRCA approved 10 aerospace auditors and 7 aerospace experienced auditors as of 28 Feb 02. 2 registrars approved by JAB - JQA and Japan Defense Procurement Structure Improvement Foundation (BSK) to be approved on Apr '02.
  • Auditor training body Global Technology Co (GTC) approved Feb. '02. Expect 10-15 companies to be JIS 9100 certified by end of year.
  • JAQG website www.sjac.or.jp/jaqg established. English language version will be prepared by mid-year.

Europe

  • No change to current Council members
  • 2 new EAQG members:
       • Fokker Aerostructures
       • Fiat Avio
  • Issues since Sao Paulo
       • Russian membership meeting with OEMs at the Berlin airshow
       • NATO AC/260 - AQAP vs IAQG standards conference in Turkey 30 April. Mariano Alonso & Gene Barker to represent IAQG

Americas

  • 9100 published in Portuguese by Brazilian Technical Standards (ABNT).
  • New aerospace quality coordination plan to better align with industry and authorities.

IAQG Strategy Report

This report from an IAQG sub team is attempting to lead us to a more strategic approach to our business. The report will review the number of initiatives and studies that we have and their progress towards completion.

  • It is important to retain our focus within the IAQG. Sub-team agreements should not compromise global implementation.
  • Continue to drive implementation within member companies.
  • New initiatives are widening the community.
  • Lots of good progress to date, but we need to focus on finishing what we've started. The upcoming General Assemblies will be holding us accountable.

Treasurer's Report

Report included current state of the IAQG finances and a financial audit, which was completed at SAE.

  • General Assembly fee will be raised to $100 per person (from $50), beginning with the Dallas General Assembly in September and will be evaluated annually.

Standards - Documentation

Purpose: to give IAQG members the latest status on the issuance of standards & documents.

  • New format for tracking IAQG Initiatives introduced and posted on the public website.
Metrics Report

Purpose: the IAQG tracks implementation of initiatives both internally and externally at suppliers. Sector representatives should provide status prior to the meeting.

  • An abstract of the presentation will be loaded on the IAQG public web.

Communications Report

Purpose: Alain reported on the progress of the Communications Team and plans for the General Assembly meeting.

  • Web training provided to IAQG Members.
  • The communications team asked for support in providing comments and suggestions for improving the web sites.

Brief on the status of meetings between IAQG/FAA/JAA

Purpose: the IAQG Leadership regularly meets with authorities (FAA & JAA) as a part of the IAQG week. (NOTE: that meeting was not scheduled for Kyoto.) This is a summary report to the membership on a meeting in January where an initiative to develop a methodology for using a risk management tool for determining the extent of supplier control and developing metrics to determine the effectiveness of the supplier control process was discussed (2 parts of the same initiative).

  • A team charter proposed for Risk Assessment in the Supplier Chain. Suggestion made to review all proposed charters before asking the Council to approve. Much discussion about prioritizing to control number of projects in work. The Leadership Team agreed to work up the list and have ready for discussion in tomorrow's meeting.

Project 29 - Industry Performance Metrics

  • Informational report on this AAQG project to develop a set of performance metrics for the aerospace industry to define both OEM performance and performance of OEM suppliers. All AAQG member companies have indicated they will support. The team expects to determine metrics, method of data collection, format and method of data reporting.

Oversight Team Report

  • Mutual Recognition - IAQG members can accept QMS audits performed by recognized CRBs. A list of recognized CRBs will be available through the IAQG public web in April.
  • IAQG Document 104 to be published in each sector. (Complete for EAQG and available through AECMA web site)
  • IAQG document 104 will be reviewed in 2003

Database Report

  • Limited access to database, by IAQG members only, no access to competitor data.
  • Strength of IAQG sector system is being demonstrated through the continuous improvement of the 3 sector schemes.
  • It was requested that authorities be given access; answered that they would have access to the public info only.

Wednesday March 13th

9120 - QMS for Stockist Distributors

  • The document is complete and ready for ballot.
  • The team was congratulated on their efforts to come together after the Berlin meeting. This project is an excellent example of the commitment of IAQG members to achieve harmonization of sector differences to reach the goal of global deployment of standards.

Software

  • European Sector is developing a Guide for Embedded & Non-Embedded Software, which should be ready for publication in April.
  • The Americas Sector is working toward publication of two standards - one for Deliverable Software, which parallels 9100 from an engineering design point, and one for Non-Deliverable Software based upon the AIA/MMRC Software Considerations in Manufacturing project.

9101:2001 checklist

  • Disposition of comments (including scoring as optional in appendix 2), released to the 3 sector leaders for final review. Publication process will begin by the end of March 2002 in the 3 sectors.
  • It was agreed that all audits will be scored, but it's a company decision to use it or not.

Internal Audit

  • Awaiting verification that the ISO committee has incorporated our suggestions.

Global NDT Standard

  • Very close to completion. Publication issues still to be resolved.

Electronic Signatures

  • No IAQG standard necessary, but need to discuss with FAA/JAA about interfaces between the nations with different regulations. Harmonization with the Digital Certification Working Group (DCWG) is necessary if JAA Form One/FAA Form 8130 can be handled in the global system.
  • FAA Form 8130-3 meeting held in London in January. (Still a study at this time)

Risk & Safety Management

  • Proposed charter for Risk and Safety Management to create a guideline for project oriented Risk & Safety Management tools based on best practice.
  • AAQG has a similar team in work to address space issues.

International Aerospace Technical Standards - Study Project S00/11

  • Excellent participation by Steering Team, including not only quality but also Engineering representatives.
  • Mission is to establish international aerospace technical standards - first phase is to establish proof of concept with 3 pilots: pyrometry (HT), Chromic Anodize (surf treatment); FPI Penetrant Inspection (NDT).
  • Expected Result/Guidelines - 3 draft standards, lessons learned, proposal for publication, business case considerations, and recommendation for next steps.
  • Next meeting in conjunction with IAQG meeting in Torino.

Direct Ship - Informational report on AAQG project

  • Ballot completed in March 2002. Aerospace Recommended Practice ARP9004 will be published.
  • The document was not written with a lot of regulatory language, so that it could be used by space as well as defense.

Harmonization of Process and Materials Standards

  • Requested Council authorization for phased approach
  • Phase 1 - sub-teams to work pyrometry, chromic anodize and penetrant NDT
  • Steering team established.

Sampling plans - Informational Report on AAQG Project

  • A study for some time, it was chartered as a project at the February AAQG meeting.
  • Team will determine a standard definition of the methods, criteria and application of various acceptance sampling plans for use on aerospace products and processes.
  • Input requested from other sectors; i.e., suggestions, best practices.
  • Possibility exists that when completed it might be recommended to the IAQG as a best practice.

9110 repair stations

  • Document is ready for ballot, meeting the goal set in Berlin for the team to have done so by the Kyoto meeting.
  • Checklist report: 9111 draft has been issued with latest revisions from 9110. The team has agreed to submit the document to experienced auditors of AAQG/EAQG to
    • review and give additional proposals to determine critical points for maintenance organizations assessment, and
    • give additional evidences to be reviewed during the assessment.
  • Intermediate meeting for validation is proposed in Paris on July 02 for team members before next IAQG meeting.
  • This document will be presented at CQCA in Dallas in September.

9133 - Qualification Procedure for Aerospace Industry Standard Products

  • Standard designed to be utilized by other organizations developing standards for parts.

9100 Implementation Success Stories

  • Mitsubishi Heavy Industries presented an overview of their strong implementation system.
    • MHI goal is the registration of all suppliers and subcontractors by Certification Body.
  • Kawasaki Heavy Industries outlined their transition plan to move to 9100 based on ISO 9001:1994, then to 9100 based on ISO 9001:2000.
    • KHI maintains its own Quality System requirements for suppliers, but will accept 9100 as alternative requirements for suppliers with certain conditions.
  • Boeing highlighted their total commitment to the implementation of AS9100 across space, defense and commercial business units.
    • With 9 separate quality manuals, the commercial business units are coming along a little more slowly than space.

9102 Implementation Success - Volvo

  • Standard has been well received and is presently being used by Volvo Aero and by suppliers. So far about 50 FAIs.
  • Volvo has taken this implementation as an opportunity to inform about IAQG and the AS 91xx series in general.
  • Some customers have had the graciousness not to add company specific requirements. (More than 50% have flowed down 9102 plus specific requirements.)
  • Possible problem may be to keep the forms standardized - forms are a bit difficult to fill in, boxes are too small.

A Common Language for Uncertainty - Information Only

  • A plan to produce international guidance material for OEMs and their supply chain
  • No action required from IAQG.

International Approval of Special Processes

  • The sub-team will stop work on the organizational concepts but continue to look at harmonizing the 2 pilot standards for FPI and Heat Treatment.

Next Meetings:

Dallas, Texas - 25 September 2002 (General Assembly Only)

Torino, Italy - 7-10th October 2002 (IAQG Council Meeting only)

Cincinnati, Ohio - October 2003 (IAQG Council and General Assembly)

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