AutoDrive Challenge™

April 30 - May 5, 2018 │ Yuma, AZ USA

Deadlines

Timeline Year One

Action Date
Delivery of Sponsored Products and Chevy Bolt EV August/September 2017
GM Driver Training (Milford GM Proving Grounds) September 27, 2017
Professional Development for GRA & Faculty: Introduction to Automated Driving Course ((Milford GM Proving Grounds) September 28, 2017 - September 29, 2017
Sponsor Workshop: Intel (Phoenix, AZ) October 24-25, 2017
Year 1 Competition (Yuma, AZ) April 30 - May 5, 2018

Document Submission & Action Deadlines

Action Date
Non-Disclosure Agreements from ALL TEAM MEMBERS; FACULTY ADVISORS; GRA Ongoing as new team members are added
Affiliation of ALL TEAM MEMBERS; FACULTY ADVISORS; GRA on both sae.org and autodrivechallenge.com website Ongoing as new team members are added
Graduate Funding & Start Up Funding May 22, 2017
Vehicle Donation Agreement June 30, 2017
Preliminary Concept Review August 1, 2017
Safety Concept Report August 1, 2017
Concept Design Report March 15, 2018
Interface Analysis March 15, 2018
Social Responsibility Report April 4, 2018
Safety Records (logs) April 30, 2018

Submission Procedures

Teams competing in the AutoDrive Challenge™ Competition must submit all documents online through autodrivechallenge.com except for the exceptions below.

There has been a slight confusion on using the SAE.org website and using the autodrivechallenge.com website that we have for the AutoDrive Challenge™ Competition. Below is a breakdown of what each website is for and the information that is required on each. Please let us know if you have any questions and we will be clear up any problems/concerns. You can contact collegiatecompetitions@sae.org with your problems/comments/concerns.

SAE.org Actions autodrivechallenge.com Actions
  1. Update Team Website & Social Media
  2. Affiliate all members through Team Profile
  3. Print Registration Confirmation Letter
  4. Print Participation Certificate
  5. Print Fast Track Roster for onsite registration
  1. Submitting ALL competition documents
  2. Ask Rules & Sponsor Technology Questions
  3. Sign ALL Non-Disclosure Agreement’s
  4. Affiliate all members to your team
  5. Review competition documents (technical and event specific)
  6. Submit Funding Requests
  7. Renew commitment letter from university

Yuma, AZ, Hotels

Best Western

1450 South Castle Dome Ave.
Yuma, AZ 85365

Comfort Inn & Suites

10553 South Fortuna Rd.
Yuma, AZ 85365

Coronado Hotel

233 South 4th Ave.
Yuma, AZ 85365

Fairfield Inn (Marriott)

1801 South Sunridge Dr.
Yuma, AZ 85365

Hampton Inn & Suites

1600 East 16th St.
Yuma, AZ 85365

Hilton Garden Inn

310 North Madison Ave.
Yuma, AZ 85365

Holiday Inn

1901 East 18th St.
Yuma, AZ 85365

Quality Inn & Suites

1691 South Riley Ave.
Yuma, AZ 85365

Radisson Hotel

1501 South Redondo Center Dr.
Yuma, AZ 85365

Springhill Suites (Marriott)

1825 East 18th St.
Yuma, AZ 85365

Towneplace Suites (Marriott)

1726 South Sunridge Dr.
Yuma, AZ 85365

Wingate by Wyndham

1760 Sunridge Dr.
Yuma, AZ 85365

Phoenix Hotels (Awards Ceremony)

Hyatt Regency Phoenix

122 North 2nd St.
Phoenix, AZ 85004

Renaissance Phoenix Downtown Hotel

100 North 1st St.
Phoenix, AZ 85004

Residence Inn & Courtyard by Marriott

132 South Central Ave.
Phoenix, AZ 85003

Hotel Palomar: CityScape - A Kimpton Hotel

2 East Jefferson St.
Phoenix, AZ 85004

Registration Information

How do I affiliate?

All students and faculty advisors must be affiliated to the team roster on www.sae.org as per the rules.

  1. Verify that your account is correctly affiliated to your university using the Verification Tool.  You should see your university listed under School Affiliation.  If not, you’ll see one of the following messages.
    1. You must be logged in to view your status.  Click the Login button to proceed.
    2. You are not a member of SAE International.  Click the Join button to become a member and then use the Edit button to add a school affiliation.
    3. You are not affiliated with any school.   Click the Edit button to add a school affiliation.
    4. Note: This isn’t an acceptable CDS university.  Please edit your school information so you will be able to register.  Click the Edit button to change your university from a list of approved schools. If your school is not listed, contact SAE Customer Service.
    5. Our records indicate you have graduated, but if you will be continuing your education, or have transferred schools, please update your Education History and Graduation Date to reflect the change.  Your graduation date has passed and you’re due for renewal.  Click the Edit button to renew and update your graduation date if you’re still a student.
  2. Navigate to your CDS competition and click the Registration tab.
  3. Click the Update Team Info button. 
  4. Click on your Team Name.
  5. Enter your Member Number Under Add/Update Team Member.
  6. Enter your information like Cell Phone, Shirt Size, Emergency Contact Info, and any Accessibility Needs.
  7. Click the Add/Update Team Member Information.

Troubleshooting Affiliation Errors

Verify that your account is correctly affiliated to your university using the Verification Tool on the competition Registration tab.  You should see your university listed under School Affiliation.  If not, you’ll see one the following messages.

  1. You must be logged in to view your status.  Click the Login button to proceed.
  2. You are not a member of SAE International.  Click the Join button to become a member and then use the Edit button to add a school affiliation.
  3. You are not affiliated with any school.   Click the Edit button to add a school affiliation.
  4. Note: This isn’t an acceptable CDS university.  Please edit your school information so you will be able to register.  Click the Edit button to change your university from a list of approved schools. If your school is not listed, contact SAE Customer Service.
  5. Our records indicate you have graduated, but if you will be continuing your education, or have transferred schools, please update your Education History and Graduation Date to reflect the change.  Your graduation date has passed and you’re due for renewal.  Click the Edit button to renew and update your graduation date if you’re still a student.

Team Toolkit

The student/faculty participants’ toolkit includes banners, communication templates, and social media tips.

Download Toolkit

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