AutoDrive Challenge™

April 30 - May 5, 2018 │ Yuma, AZ USA

AutoDrive Challenge FAQ Guides

The guides in the tabs above have been created for use by AutoDrive Challenge™ competitors. If you have reviewed the FAQ guide and still have questions regarding a process, email collegiatecompetitions@sae.org for more direction.

Understanding the Fast Track Roster Process

The Fast Track Registration Process alleviates long lines and allow more time for your team to focus on your project(s).  Every team is required to print their roster ahead of time and complete it prior to arriving at competition.  Any handwritten roster additions will not be provided any giveaways.  Absolutely no exceptions.

What is the time frame we need to get team members affiliated?

As team members join the team, they should affiliate themselves online. Two weeks prior to competition, no one will be permitted to add/modify information.  Then one Fast Track Roster can be printed out and signed by all members attending the competition.

How do I add my faculty advisor if they are not a member of SAE International?

Faculty Advisors can apply for a free customer number at sae.org. After, email their customer number to collegiatecompetitions@sae.org. CDS staff will affiliate them to the university and then they can be added.  NOTE: They must be added two weeks prior to the competition just as team members are also required.

If we have all our team members affiliated but they are missing required information, what do we do?

If you notice someone who is RED, encourage those team members to login and complete the information prior to two weeks before the competition.  Giveaways will not be provided for any members who are RED or handwritten.

What does it mean if everything is complete on our Fast Track Roster?

Having all team members and Faculty Advisors GREEN prior to arrival onsite will allow your team to have a quick registration where only the team captain/advisor is required to report to registration area. He/she will be responsible for signing as witness in front of SAE staff/volunteers that the team registration being submitted is complete and accurate with those onsite and attending. He/she will also be responsible for picking up all giveaways and wristbands, distributing to team members and ensuring team members wear them.

Downloading the Fast Track Roster

The Fast Track Registration Process alleviates long lines and allow more time for your team to focus on your project(s).  Every team is required to print their roster ahead of time and complete it prior to arriving at competition.  Any handwritten roster additions will not be provided any giveaways.  Absolutely no exceptions.

Two weeks before competition, team captains/faculty advisors must download their Fast Track roster on sae.org.

  1. Navigate to your profile.
  2. Click on your Team Name.
  3. Click the Print Roster button.  A PDF of your Fast Track Roster will appear. 
  4. Print ALL PAGES this document out.  Do not staple it.

Prior to arriving on site, all team members must sign the participant waiver and confirm personal data.

  1. Read the participant waiver terms.
  2. Review your personal data (cell phone number/ t-shirt size) and your emergency contact on the team list.
  3. Confirm with your signature on the team list that you accept the participant waiver terms and that your personal data is correct.
  4. All participants must be able to identify themselves with a form of identification onsite.
  5. Wristbands and giveaways will not be provided for members who are not coming to competition at all.
  6. Giveaways will not be provided for any members who are RED or handwritten.
  7. Although we try our best to ensure enough sizes for everyone, T-Shirt sizes are not guaranteed.

Only the Team Captain and/or Advisor must report to registration on site.

  1. A Team Captain or Advisor will proceed to the SAE International Registration Area with their unstapled, completed Fast Track Roster.  Include all pages, including the Waiver page.
  2. The Team Captain or Advisor is required to sign the list of signatures IN FRONT OF the Registration Staff to confirm the correctness of all signatures’ information.
  3. The Team Captain or Advisor will receive all wristbands for only those who have signed.
  4. All Sponsored/ SAE International giveaways and information will be given to the Team Captain or Advisor.

Affiliating to Your Team

All students and faculty advisors must be affiliated to the team roster on sae.org as per the rules.

  1. Verify that your account is correctly affiliated to your university using the Verification Tool.  You should see your university listed under School Affiliation.  If not, you’ll see one of the following messages.
    1. You must be logged in to view your status.  Click the Login button to proceed.
    2. You are not a member of SAE International.  Click the Join button to become a member and then use the Edit button to add a school affiliation.
    3. You are not affiliated with any school.   Click the Edit button to add a school affiliation.
    4. Note: This isn’t an acceptable CDS university.  Please edit your school information so you will be able to register.  Click the Edit button to change your university from a list of approved schools. If your school is not listed, contact SAE Customer Service.
    5. Our records indicate you have graduated, but if you will be continuing your education, or have transferred schools, please update your Education History and Graduation Date to reflect the change.  Your graduation date has passed and you’re due for renewal.  Click the Edit button to renew and update your graduation date if you’re still a student.
  2. Navigate to your CDS competition and click the Registration tab.
  3. Click the Update Team Info button. 
  4. Click on your Team Name.
  5. Enter your Member Number Under Add/Update Team Member.
  6. Enter your information like Cell Phone, Shirt Size, Emergency Contact Info, and any Accessibility Needs.
  7. Click the Add/Update Team Member Information.

Troubleshooting Affiliation Errors

Verify that your account is correctly affiliated to your university using the Verification Tool on the competition Registration tab.  You should see your university listed under School Affiliation.  If not, you’ll see one the following messages.

  1. You must be logged in to view your status.  Click the Login button to proceed.
  2. You are not a member of SAE International.  Click the Join button to become a member and then use the Edit button to add a school affiliation.
  3. You are not affiliated with any school.   Click the Edit button to add a school affiliation.
  4. Note: This isn’t an acceptable CDS university.  Please edit your school information so you will be able to register.  Click the Edit button to change your university from a list of approved schools. If your school is not listed, contact SAE Customer Service.
  5. Our records indicate you have graduated, but if you will be continuing your education, or have transferred schools, please update your Education History and Graduation Date to reflect the change.  Your graduation date has passed and you’re due for renewal.  Click the Edit button to renew and update your graduation date if you’re still a student.

Affiliating as a Faculty Advisor

Faculty Advisors are not required to be members of SAE International.  However, they are required to be on the team’s Fast Track Roster.  If a Faculty Advisor is not a member, they will need to create a free user account to obtain a customer number for www.sae.org.  After creating it, email collegiatecompetitions@sae.org your customer number and university so we can affiliate it to the proper university.

  1. Visit SAE.org and hover over the grey Login button in the top right corner.
  2. Click Need to Sign Up?
  3. Enter your Last Name and Email Address.
  4. Enter your information.
  5. Email collegiatecompetitions@sae.org with your customer number and university so they can affiliate it to the proper university.

Printing a Confirmation Letter

Affiliated CDS Student Team Members will have the ability to print out a Registration Confirmation Letter for the individual competition(s) that they are attending. Once a student team member affiliates themselves to their teams profile page under their individual edit section. They will have the opportunity to print out their personalized letter with the following information: Student's Name, the School's Name, the SAE Competition Name, Official Dates and Location(s).

Please be advised that SAE International cannot intervene with, or call or send personal letters to, the State Departments, Embassies or Consulates of the United States or other governments on behalf of any meeting or event participant.

  1. Navigate to your profile.
  2. Click on your Team Name.
  3. Scroll to the bottom of the page and click the Confirmation Letter button.
  4. An auto-generated letter will display.  Click the Print Letter button.

Printing a Participation Certificate

SAE International and competition organizers do not create any Participation Certificates outside of the auto-generated certificate obtained using the directions below.  Certificates are available as soon as students are affiliated to the current competition’s team.  Certificates will not be available once that competition year closes.

  1. Navigate to your profile.
  2. Click on your Team Name.
  3. Find your Team Roster and click the Edit button next to your name.
  4. At the bottom, click the Participation Certificate button.
  5. Print the certificate.

Creating an account on AutoDriveChallenge.com

  1.  All AutoDrive Challenge™ Participants MUST create an account on the autodrivechallnege.com website. To be considered an active team member and permitted on the team each individual member must complete the non-disclosure agreements that are located on the autodrivechallenge.com website. Navigate to autodrivechallenge.com
  2. Enter your information.  Choose Team Advisor (Authorization Number Required) or Team Captain /Team Member (non-Captain).
  3. Click the Next button.
  4. Select your University from the School List.  If your University begins with “University of…,” it may be listed as “University of…” or “Univ of….“
  5. Select your Team.
  6. Enter your Display Name.  This is the name that will be displayed instead of your account username in the team-related areas of the site.  This should be a name by which others will easily recognize you.
  7. This will create a request that will be sent to theAdvisor for approval.  If that person does not yet have an account, encourage them to sign up here and choose the " Advisor" option so that your team can start using this site.  Once your request has been approved (or rejected) you will be notified via email.

Submitting Required Documents

All documents must be submitted via autodrivechallenge.com .  Each submission box includes file requirements including file types and size requirements.

  1. Navigate to autodrivechallenge.com
  2. Click My Team's Report & Document Submissions.
  3. Scroll to the Submission box that you wish to upload.
  4. Click the Browse button and select your file.
  5. Enter any comments (optional).
  6. Click Upload Now.
  7. Successful submission is indicated by the submission box turning green.

Documents that Require Approval

These documents do not need to be approved prior to the deadline to avoid removal from the competition.  As long as you submit your first legitimate submission prior to the deadline, you will satisfy the submission requirement.  You may upload a new version at any point prior to the absolute deadline.

Documents that do not Require Approval

You may upload a new version at any point prior to the deadline without penalty.  However, after the deadline, you will receive a penalty for every day after the deadline it is submitted up to the maximum allowance for dismissal from competition.

Asking a Rules Question

All rules questions must be submitted on autodrivechallenge.com. Teams are encouraged to print out any rules questions they’ve asked over the competition year to bring to competition.

  1. Navigate to autodrivechallenge.com
  2. Click Ask a Rules Question.
  3. Enter your Subject & Rule Number(s).  Click Next Step.
  4. Type your question.
  5. If you have documents to attach, use the Browse button to select the file and click Upload Now.
  6. Click Post Question.
  7. You will be notified when a Reviewer responds to your question by email.
  8. To review your current Rules Questions, click My Team's Rules Questions.
  9. To see an individual question, click View.
  10. To close an individual question, click Close.

Accessing the Rules FAQ

When our Reviewers see the same questions coming in over and over again, they will create an FAQ.  You can browse all FAQs or search by keyword or Rule Number to see if any FAQs have been written about the topic you’re searching for.

Browse All Rules FAQs

  1. Navigate to autodrivechallenge.com
  2. Click Browse All Rules FAQs.
  3. Click View next to any FAQ to review it.

Search All Rules FAQs

  1. Navigate to autodrivechallenge.com
  2. Click Search All Rules FAQs.
  3. Enter the keywords and click the Search Keyword button or enter the Rule Number and click the Search by Rule Numbers button.
  4. Click the FAQ number next to any FAQ to review the full text.

Accessing SAE MOBILUS

A cooperative program of SAE International’s Education Board and Technical Standards Board is making some of SAE International’s Technical Standards available to teams registered for any North American Collegiate Design Series (CDS) competition at no cost. The Technical Standards referenced in the CDS rules, along with other standards with reference value, will be accessible online to registered teams, team members and faculty advisors.

To access the standards (1) your team must be registered for a competition in North America and (2) the individual team member or faculty advisor wanting access must be affiliated to the team on SAE International’s website (sae.org).

In 2016, the SAE Digital Library became SAE MOBILUS.  A list of accessible SAE Technical Standards can be found in the rules.

  1. Navigate to your profile.
  2. Click on your Team Name.
  3. Click the SAE MOBILUS link.
  4. Search standards either by J-number assigned or topic of interest such as brake light.

Adding Team Websites & Social Media

We often use the Registered Team list to create social media lists to use during competition.  Be sure to update your team websites and social media URLs as soon as you register.

  1. Navigate to your profile.
  2. Click on your Team Name.
  3. Enter your Team’s Web Address.
  4. Enter your Team’s Facebook Address.
  5. Enter your Team’s Twitter Address.
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