Attend - Baja SAE Maryland - Student Events - SAE International

Baja SAE Maryland

April 19-22, 2018 │ Mechanicsville, MD USA

Action Deadlines

  Opens Closes
Team Registration October 3, 2017 at 10:00 AM EDT November 13, 2017, at 10:00 AM EST
Engine Orders October 3, 2017 at 10:00 AM EDT December 15, 2017, at 5:00 PM EST
Cost System Initial Setup Note: The Cost System Initial Setup deadline is new for the 2018 season. More information to come. January 18, 2018 at 11:59 PM EST
Frame Documentation Package (formerly Frame Pre-Check)   January 18, 2018 at 11:59 PM EST
Cost Report   March 1, 2018 at 11:59 PM EST
Design Report   March 15, 2018 at 11:59 PM EDT
Fast Track Roster Affiliation   April 4, 2018 at 11:59 PM EDT
 
 

Event Location

Budds Creek
27963 Budds Creek Road
Mechanicsville, MD 20659

 

Dynamic Events

Acceleration—Sponsored by DENSO
Hill Climb—Sponsored by GM
Maneuverability—Sponsored by Magna
Suspension—Sponsored by Volvo

Submission Procedures

Teams competing in any North American Baja SAE competition must submit the following documents online through bajasae.net.  The standard submission format is located under the Rules/Resources tab above.

There has been a slight confusion on using the SAE.org website and using the BajaSAE.net website that we have for Baja SAE North American Competitions. Below is a breakdown of what each website is for and the information that is required on each. Please let us know if you have any questions and we will be clear up any problems/concerns. You can contact collegiatecompetitions@sae.org with your problems/comments/concerns. Thank you.

SAE.org Website bajasae.net
  1. Update Team Website & Social Media
  2. Pay your Team Invoice
  3. Link available to order your Engine
  4. Affiliate all members through Team Profile
  5. Reprint your Team Invoice
  6. Print Registration Confirmation Letter
  7. Print Participation Certificate
  8. Print Fast Track Roster
  1. Affiliate those Submitting Documents
  2. Affiliate those Asking Rules Questions
  3. Ask Rules Questions
  4. Submit Required Documents
*If you have multiple teams they will need a separate sae.org team profile page and bajasae.net page for each team.  Remember to name your team differently so the database can recognize the difference.

 

Understanding the Cancellation Process

Please be advised that NO REFUNDS will be given if your team withdraws from a competition. Non-Refundable Registration Fees Policy still applies to teams withdrawing from active Registered Team List.

If you add your team to any waitlists and register for another, registration fees WILL NOT be transferable. We will also not transfer teams or registration fees between competitions. If your team has the option to become active on the registered team list for the competition, you will be required to pay a second registration fee and vice versa.

Should your team decide to withdraw OR to be taken off the waitlist for any competition, please notify collegiatecompetitions@sae.org at least six weeks prior to competition date.  Notifying us allows another team on the Wait List to be offered your spot.

Tentative Event Schedule

Location:
Budds Creek
27963 Budds Creek Road
Mechanicsville, MD 20659

 

DAY 1: Thursday April 19, 2018

Time EDT Activity Location
7:30 AM - Volunteer Registration Open Budds Creek
8:00 AM Site Opens Budds Creek
8:00 AM - 4:00 PM Team Registration Open Budds Creek
8:00 AM - 5:00 PM
Engine Check Sponsored by Briggs & Stratton Budds Creek
8:30 AM - 5:00 PM Sales Presentations Budds Creek
5:30 PM - 6:00 PM Competitor Meeting Budds Creek
10:00 PM Site Closes Budds Creek

DAY 2: Friday April 20, 2018  - Budds Creek Location

Time EDT Activity Location
7:30 AM - Volunteer Registration Open Budds Creek
8:00 AM Site Opens Budds Creek
8:00 AM - 12:00 PM Team Registration Open Budds Creek
8:00 AM - 5:00 PM Engine Check Sponsored by Briggs & Stratton Budds Creek
8:00 AM - 4:45 PM Design Judging Sponsored by Polaris Budds Creek
8:30 AM - 5:00 PM Technical Inspection Sponsored by Honda Budds Creek
8:30 AM - 5:00 PM Cost Event Budds Creek
1:00 PM - 5:30 PM Brake Check Budds Creek
1:00 PM - 5:00 PM Practice Track Open Budds Creek
5:30 PM - 7:00 PM Design Finals Sponsored by Polaris Budds Creek
10:00 PM Site Closes Budds Creek

Day 3: Saturday April 21, 2018  - Budds Creek Location

Time EDT Activity Location
7:30 AM - Volunteer Registration Open Budds Creek
8:00 AM - 8:30 AM Competitor Meeting Budds Creek
8:00 AM Site Opens Budds Creek
9:00 AM - 5:00 PM Technical Inspection (By Appointment) Sponsored by Honda Budds Creek
8:30 AM - 5:30 PM Brake Check (Lunch Closure 12:00 PM - 12:30 PM) Budds Creek
8:30 AM - 5:00 PM Practice Track (Lunch Closure 12:00 PM - 12:30 PM) Budds Creek
8:30 AM - 4:30 PM All Dynamic Events (Lunch Closure 12:00 PM - 12:30 PM) Budds Creek
12:00 PM - 1:00 PM Lunch Sponsored by Honda Budds Creek
1:00 PM - 5:00 PM Design Feedback Sponsored by Polaris Budds Creek
5:30 PM - 6:15 PM Endurance Drivers' Meeting Budds Creek
6:15 PM - 7:30 PM Endurance Course Walk Budds Creek
10:00 PM Site Closes Budds Creek

Day 4: Sunday April 22, 2018 - Budds Creek Location

Time EDT Activity Location
8:00 AM Site Opens Budds Creek
7:00 AM - Volunteer Registration Budds Creek
8:00 AM - 9:00 AM Car Gridding Budds Creek
8:15 AM Endurance Course Worker Meeting Budds Creek
9:00 AM Gridding Closes Budds Creek
9:30 AM - 1:30 PM Endurance Event Sponsored by Honda Budds Creek
1:30 PM - 2:00 PM Impound and Inspection Budds Creek
3:00 PM Closing Ceremonies & Awards Budds Creek
8:00 PM Site Closes Budds Creek

Rules & Important Documents

The Baja SAE Rules, Technical Bulletins, Sales Presentation Documents, Design Evaluation Documents, Cost Report Documents, Technical Inspection Documents, and Engine Documents can now be found by visiting the Series Resources tab at bajasae.net.

Resources

Student Career Center

SAE International has built the SAE Student Career Center, just for you!  Visit studentcareercenter.sae.org to begin utilizing this job board that provides helpful career resources and connections for SAE students.  To get started, click on the “Interns” tab to set up your account, conduct internship searches, upload your resume, create alerts and utilize the resources.  For assistance, click on the “HELP” link under the Interns tab.  Sponsors of Formula SAE, Baja SAE, SAE Aero Design, SAE Supermileage and SAE Clean Snowmobile Challenge will be posting internships and entry level positions. Get noticed! Post your resume today.

Rules Questions

Ask rules questions by following the submission instructions published on bajasae.net by going to bajasae.net and clicking "Submit a Rules Question"" on the Quick Links menu on the right.

Baja SAE Forums

The Baja SAE Forums are a great place to discuss competition-related items with fellow competitiors and alumni.

Social Media

Please follow us on social media to get the latest news and announcements:

Logos

When using the SAE International Logo and the Collegiate Design Series word marks (i.e.: Baja SAE) please adhere to the Guidelines that are in each folder. If your team has any questions please contact collegiatecompetitions@sae.org. Thank you.

Baja SAE Word Mark & Guidelines

For questions, please contact collegiatecompetitions@sae.org.

Recommended Hotels

Best Western Plus La Plata Inn

6900 Crain Highway
La Plata, MD 20646

Holiday Inn Express-Waldorf

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La Quinta Inn Waldorf

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Hampton Inn Waldorf 

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Country Inn & Suites

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Hampton Inn Lexington Park

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La Quinta Inn & Suites Lexington Park - Patuxent

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Holiday Inn Express & Suites

16348 Gateway Lane
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Home2 Suites by Hilton

46058 Valley Drive
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Courtyard by Marriott-Waldorf

3145 Crain Highway
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Holiday Inn Express

355 Merrimac Court
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Fairfield Inn Lexington Park

22119 Three Notch Road
Lexington Park, MD 20653

Visa Requests

Affiliated CDS Student Team Members will have the ability to print out a Registration Confirmation Letter for the individual event(s) that they are attending. Once a student team member affiliates themselves to their teams profile page under their individual edit section. They will have the opportunity to print out their personalized letter with the following information: Student's Name, the School's Name, the SAE Event Name, Official Dates and Location(s).

Please be advised that SAE International cannot intervene with, or call or send personal letters to, the State Departments, Embassies or Consulates of the United States or other governments on behalf of any meeting or event participant.

Spectator Policies and Procedures

Drone use is prohibited at all SAE Collegiate competitions unless under contract with SAE International

Spectator Policy

"Spectator" - A "spectator" is defined as anyone who is not (a) a volunteer with event operating responsibilities, or (b) a member of a team with the proper credentials/identification. In most cases event operating volunteers and team members can be identified by their t-shirts, uniforms or credentials.

Spectators are welcome to observe CDS competitions from within the designated spectator areas and other parts of the site to which they are granted access. Spectators may not enter the course area. Spectators must obey the spectator rules and site use rules at all times and follow the instructions of the competition organizers and marshals.

Permitted Access - Spectators may enter:

  • Designated spectator areas - Spectator areas are always outside the course.
  • Team paddocks
  • Parking lots, food vendor areas, rest rooms and connecting walkways, roads or paths

Restricted Access - Spectators may not enter:

  • Technical Inspection Area including practice and testing sites
  • Static Event Areas and areas where Baja vehicles are operating/running
  • Any Dynamic Areas or Courses
  • Any area with signs indicating "Restricted Access" or "No Access"

Spectators may not sit or stand on any barriers or fences.

Spectators who enter a restricted area may be ejected from the site.

Intrusion Shut Down - If a spectator intrudes on an unauthorized area during an event then immediately shut down the event until the course is clear. Intrusion Shutdown Procedure - Display a red flag and radio the SAE International staff and event organizer that the event is being shut down because of an intrusion. SAE International staff has ultimate authority. Restart - Only the organizer and SAE International staff can restart the event after a shut down.

Team Members - Student team members who are not part of the dynamic event crew are considered to be spectators and must be treated like all other spectators. There are no exceptions for students. No matter what the reason student spectators may not enter the area unless authorized.

No Exceptions - There are no exceptions to the spectator rules. If a spectator does not follow the rules then he/she can be asked to leave the site.

Removal - If a spectator crosses into an operating area or event course he/she must immediately be asked to return to the spectator area and, if appropriate, can be asked to leave the competition.

Photographer Policy - All photography must be done from within the designated spectator areas.  Photographers who wander outside the spectator and photographer areas will be asked to leave.

Spectator Maps - Maps showing the general layout of the competition site and the location of the Spectator Areas must be available to spectators. The Spectator Map must include the Permitted Access and Restricted Access list (above) and the location of those areas.

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