Baja SAE Oregon

May 30 - June 2, 2018 │ Portland, OR USA

Action Deadlines

  Opens Closes
Team Registration October 3, 2017, at 10:00 AM EDT November 13, 2017, at 10:00 AM EST
Engine Orders October 3, 2017, at 10:00 AM EDT December 15, 2017, at 5:00 PM EST
Cost System Initial Setup Note: The Cost System Initial Setup deadline is new for the 2018 season. More information to come. January 18, 2018, at 11:59 PM EST
Frame Documentation Package (formerly Frame Pre-Check)   January 18, 2018, at 11:59 PM EST
Cost Report   March 1, 2018, at 11:59 PM EST
Design Report   April 26, 2018, at 11:59 PM EDT
Fast Track Roster Affiliation   May 15, 2018, at 11:59 PM EDT
 
 

Dynamic & Sales Presentation Site

Sales Presentation Site
University of Portland
5000 North Willamette Blvd.
Portland, OR 97203
 

Dynamic Event Site
Washougal MX Park
40205 NE Borin Road
Washougal, WA 98671

Please do not contact the event sites directly. All inquiries should be directed to SAE at collegiatecompetitions@sae.org.

Dynamic Events

Acceleration
Hill Climb—Sponsored by Mahindra
Maneuverability—Sponsored by Magna
Rock Crawl—Sponsored by Volvo

Submission Procedures

Teams competing in any North American Baja SAE competition must submit the following documents online through bajasae.net.  The standard submission format is located under the Rules/Resources tab above.

There has been a slight confusion on using the SAE.org website and using the BajaSAE.net website that we have for Baja SAE North American Competitions. Below is a breakdown of what each website is for and the information that is required on each. Please let us know if you have any questions and we will be clear up any problems/concerns. You can contact collegiatecompetitions@sae.org with your problems/comments/concerns. Thank you.

SAE.org Website bajasae.net
  1. Update Team Website & Social Media
  2. Pay your Team Invoice
  3. Link available to order your Engine
  4. Affiliate all members through Team Profile
  5. Reprint your Team Invoice
  6. Print Registration Confirmation Letter
  7. Print Participation Certificate
  8. Print Fast Track Roster
  1. Affiliate those Submitting Documents
  2. Affiliate those Asking Rules Questions
  3. Ask Rules Questions
  4. Submit Required Documents
*If you have multiple teams they will need a separate sae.org team profile page and bajasae.net page for each team.  Remember to name your team differently so the database can recognize the difference.

 

Understanding the Cancellation Process

Please be advised that NO REFUNDS will be given if your team withdraws from a competition. Non-Refundable Registration Fees Policy still applies to teams withdrawing from active Registered Team List.

If you add your team to any waitlists and register for another, registration fees WILL NOT be transferable. We will also not transfer teams or registration fees between competitions. If your team has the option to become active on the registered team list for the competition, you will be required to pay a second registration fee and vice versa.

Should your team decide to withdraw OR to be taken off the waitlist for any competition, please notify collegiatecompetitions@sae.org at least six weeks prior to competition date.  Notifying us allows another team on the Wait List to be offered your spot.

Tentative Event Schedule

Day 1: Wednesday May 30, 2018

Time (PDT) Activity Location
7:00 am Site Opens East Gate  - Wash. MX
6:45 am – 7:15 am Volunteer Registration – Univ. of Portland U of P – Franz Hall 120
7:30 am – 8:00am Volunteer Registration – Washougal MX Park Wash. MX – Vol. Tent
8:00 am - 5:00 pm Registration Open Wash. MX – Main Tent
8:00 am - 3:30 pm Sales Presentations U of P – Franz Hall
1:00 pm - 5:00 pm Engine Check Sponsored by Briggs & Stratton Washougal MX Park
5:30 pm – 6:30 pm Sales Presentation Finals – Top 3 Teams Only Wash. MX – Main Tent
6:30 pm – 7:00 pm Competitor Meeting Wash. MX – Main Tent
9:00 pm Site Closed Washougal MX Park

Day 2: Thursday May 31, 2018

Time (PDT) Activity Location
6:00 am Site Opens East Gate
7:00 am – 8:00 am Volunteer Registration Volunteer Tent
8:00 am - 12:00 pm Registration Open Main Tent
8:00 am - 5:00 pm Engine Check Sponsored by Briggs & Stratton Washougal MX Park
8:00 am - 4:45 pm Design Judging Sponsored by Polaris Main Tent
8:30 am - 5:00 pm Technical Inspection Sponsored by Honda Main Tent
8:30 am - 5:30 pm Cost Event Main Tent/Tech
12:00 pm - 1:00 pm Lunch Main Tent
1:00 pm - 5:30 pm Brake Check Brake Check Area
5:30 pm - 7:00 pm Design Finals Sponsored by Polaris Main Tent
9:00 pm Site Closed Washougal MX Park

Day 3: Friday June 1, 2018

Time (PDT) Activity Location
6:00 am Site Opens East Gate
7:00 am -8:00 am Volunteer Registration Volunteer Tent
7:30 am - 8:00 am Competitor Meeting Main Tent
9:00 am - 5:00 pm Technical Inspection (By Appointment) Sponsored by Honda Main Tent
8:30 am - 5:30 pm Brake Check (Lunch Closure 12:00 pm - 12:30 pm) Brake Check Area
8:30 am - 5:30 pm Practice Track (Lunch Closure 12:00 pm - 12:30 pm) Practice Track
8:30 am - 5:00 pm All Dynamic Events (Lunch Closure 12:00 pm - 12:30 pm) Washougal MX Park
12:00 pm - 1:00 pm Lunch Sponsored by Honda Main Tent
1:00 pm - 5:00 pm Design Feedback Sponsored by Polaris Main Tent
5:30 pm - 6:15 pm Endurance Drivers' Meeting Main Tent
6:15pm – 7:00pm Endurance Walk Through Main Tent
9:00 pm Site Closed Washougal MX Park

Day 4: Saturday June 2, 2018

Time (PDT) Activity Location
6:00 am Site Opens East Gate
7:00 am – 8:00 am Volunteer Registration Volunteer Tent
8:30 am - 9:00 am Car Gridding Endurance Start Area
9:00 am Gridding Closes Endurance Start Area
9:30 am - 1:30 pm Endurance Event Sponsored by Honda Endurance Event Course
1:30 pm - 2:00 pm Impound and Inspection Refuel Pits
2:00 pm Volunteer BBQ Dinner Served Main Tent
3:00 pm BBQ Dinner Served Main Tent
4:00 pm Awards Ceremony Main Tent
6:00 pm Site Closed Washougal MX Park
 
 

Rules & Important Documents

The Baja SAE Rules, Technical Bulletins, Sales Presentation Documents, Design Evaluation Documents, Cost Report Documents, Technical Inspection Documents, and Engine Documents can now be found by visiting the Series Resources tab at bajasae.net.

Resources

Student Career Center

SAE International has built the SAE Student Career Center, just for you!  Visit studentcareercenter.sae.org to begin utilizing this job board that provides helpful career resources and connections for SAE students.  To get started, click on the “Interns” tab to set up your account, conduct internship searches, upload your resume, create alerts and utilize the resources.  For assistance, click on the “HELP” link under the Interns tab.  Sponsors of Formula SAE, Baja SAE, SAE Aero Design, SAE Supermileage and SAE Clean Snowmobile Challenge will be posting internships and entry level positions. Get noticed! Post your resume today.

Rules Questions

Ask rules questions by following the submission instructions published on bajasae.net by going to bajasae.net and clicking "Submit a Rules Question"" on the Quick Links menu on the right.

Baja SAE Forums

The Baja SAE Forums are a great place to discuss competition-related items with fellow competitiors and alumni.

Social Media

Please follow us on social media to get the latest news and announcements:

Logos

When using the SAE International Logo and the Collegiate Design Series word marks (i.e.: Baja SAE) please adhere to the Guidelines that are in each folder. If your team has any questions please contact collegiatecompetitions@sae.org. Thank you.

Baja SAE Word Mark & Guidelines

For questions, please contact collegiatecompetitions@sae.org.

Recommended Hotels

Best Western Plus Parkersville Inn & Suites

121 South 2nd St.
Washougal, WA 98671

Camas Hotel

405 NE 4th Ave.
Camas, WA 98607

Candlewood Suites

2010 SE 192nd Ave.
Camas, WA 98607

SpringHill Suites By Marriot

1421 SE Tech Center Drive
Vancouver, WA 98683

Motel 6 Vancouver

221 NE Chkalov Drive
Vancouver, WA 98684

Best Western Inn of Vancouver

11506 NE 3rd St.
Vancouver, WA 98684

Camping

Beacon Rock State Park

34841 SR 14
Skamania, WA 98648

Note: On-site camping will not be available for teams at the Baja SAE Oregon event. The competition site will be closed nightly and will reopen each morning. There are several campgrounds and RV parks in the general area with varying levels of amenities. Visit this link for a more complete list. Beacon Rock State Park, found below, is the closest public campground.

If considering spots across the river in Oregon, be sure to check travel times and plan ahead, as there are many commuters coming into Portland from the east and from Washington, so traffic on I-84 and I-205 can be heavy.
 

Visa Requests

Affiliated CDS Student Team Members will have the ability to print out a Registration Confirmation Letter for the individual event(s) that they are attending. Once a student team member affiliates themselves to their teams profile page under their individual edit section. They will have the opportunity to print out their personalized letter with the following information: Student's Name, the School's Name, the SAE Event Name, Official Dates and Location(s).

Please be advised that SAE International cannot intervene with, or call or send personal letters to, the State Departments, Embassies or Consulates of the United States or other governments on behalf of any meeting or event participant.

Spectator Policies and Procedures

Drone use is prohibited at all SAE Collegiate competitions unless under contract with SAE International

Spectator Policy

"Spectator" - A "spectator" is defined as anyone who is not (a) a volunteer with event operating responsibilities, or (b) a member of a team with the proper credentials/identification. In most cases event operating volunteers and team members can be identified by their t-shirts, uniforms or credentials.

Spectators are welcome to observe CDS competitions from within the designated spectator areas and other parts of the site to which they are granted access. Spectators may not enter the course area. Spectators must obey the spectator rules and site use rules at all times and follow the instructions of the competition organizers and marshals.

Permitted Access - Spectators may enter:

  • Designated spectator areas - Spectator areas are always outside the course.
  • Team paddocks
  • Parking lots, food vendor areas, rest rooms and connecting walkways, roads or paths

Restricted Access - Spectators may not enter:

  • Technical Inspection Area including practice and testing sites
  • Static Event Areas and areas where Baja vehicles are operating/running
  • Any Dynamic Areas or Courses
  • Any area with signs indicating "Restricted Access" or "No Access"

Spectators may not sit or stand on any barriers or fences.

Spectators who enter a restricted area may be ejected from the site.

Intrusion Shut Down - If a spectator intrudes on an unauthorized area during an event then immediately shut down the event until the course is clear. Intrusion Shutdown Procedure - Display a red flag and radio the SAE International staff and event organizer that the event is being shut down because of an intrusion. SAE International staff has ultimate authority. Restart - Only the organizer and SAE International staff can restart the event after a shut down.

Team Members - Student team members who are not part of the dynamic event crew are considered to be spectators and must be treated like all other spectators. There are no exceptions for students. No matter what the reason student spectators may not enter the area unless authorized.

No Exceptions - There are no exceptions to the spectator rules. If a spectator does not follow the rules then he/she can be asked to leave the site.

Removal - If a spectator crosses into an operating area or event course he/she must immediately be asked to return to the spectator area and, if appropriate, can be asked to leave the competition.

Photographer Policy - All photography must be done from within the designated spectator areas.  Photographers who wander outside the spectator and photographer areas will be asked to leave.

Spectator Maps - Maps showing the general layout of the competition site and the location of the Spectator Areas must be available to spectators. The Spectator Map must include the Permitted Access and Restricted Access list (above) and the location of those areas.

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