Formula SAE® Lincoln

June 20-23, 2018 │ Lincoln, NE USA │ Lincoln Airpark

Action Deadlines

Action Deadlines


Opens Closes
Team Registration October 4, 2017, at 10:00 AM EDT November 13, 2017, at 10:00 AM EST
One Month Restriction Lift November 1, 2017, at 10:00 AM EDT November 13, 2017, at 10:00 AM EST
Notice of Intent - 
Electronic Control Throttle Rules
  November 20, 2017, at 11:59 PM EST
Notice of Intent - Building to Alternative Frame Rules   November 20, 2017, at 11:59 PM EST
Business Logic Plan   January 15, 2018, at 11:59 PM EST
Electronic Throttle Control Failure Modes and Effect Analysis   January 29, 2018, at 11:59 PM EST
Structural Equivalency Spreadsheet   February 12, 2018, at 11:59 PM EST
Structural Requirements Compliance Form
(Alternative Frame Rules Document)
  February 12, 2018, at 11:59 PM EST
Impact Attenuator Data   March 19, 2018, at 11:59 PM EDT
Design Report and Spec Sheet   April 2, 2018, at 11:59 PM EST
Hardcopy Cost Reports   April 2, 2018, (see below)
Cost Reports:FSAE eBOM   April 2, 2018, at 11:59 PM EDT
Fuel Order Type   April 2, 2018 (see below)
Program Submissions   April 9, 2018 (see below)
Fast Track Roster Affiliation   June 4, 2018 

Online Submission

There has been a slight confusion on using the website and using the website that we have for Formula SAE North American Competitions. Below is a breakdown of what each website is for and the information that is required on each. Please let us know if you have any questions and we will be clear up any problems/concerns. You can contact with your problems/comments/concerns. Thank you. Actions Actions
  1. Complete Program Submission
  2. Update Team Website & Social Media
  3. Pay Your Team Invoice
  4. Affiliate all members through Team Profile
  5. Reprint your Team Invoice
  6. Print Registration Confirmation Letter
  7. Print Participation Certificate
  8. Print Fast Track Roster
  1. Affiliate those Submitting Documents
  2. Affiliate those Asking Rules Questions
  3. Ask Rules Questions
  4. Submit Required Documents

Submission Procedures

Teams competing in any North American Formula SAE competition must submit all documents online through except for the exceptions below.  The standard submission format is located under the Rules/Resources tab above.

Cost Reports 

All teams will build their Cost Report and eBOM online in the Cost Module. Access can be found under team profile page on Teams will need to complete the report and eBOM online BUT are still required to print a Hardcopy of Cost Report to be mailed for onsite judging in 2018. There is a feature which allow you to print your cost report after building and submitting the vehicle report online.  

Hard copy Cost Reports MUST BE POSTMARKED by date listed above and mailed to the following address:
Attn: Suzy Zukowski
Team SAE - Chrysler, LLC
CIMS 483-01-14
800 Chrysler Drive East
Auburn Hills, MI 48326-2757

Fuel Type Order (IC Only)

Notify Kathleen McDonald of the type of fuel you will use via email: by date posted above.  Specify 93, 100 or E85 if available.

Program Submissions Requirements and Deadlines

To be printed in the competition program teams must have all of the following submitted online under their team's registration page:

  1. Design Summary of 1200 characters or less.
  2. Team Photo - This should be a photo of your team with the car. Photo size requirements: jpeg format; maximum file size 2000 KB; minimum image size of 1000 pixels.
  3. Three CAD Drawings (similar to what you provide in design reports)
    • FRONT-SCHEMATIC. Photo size requirements: .927 inches wide x .763 inches high; 278 pixels wide X 229 pixels high; 300 ppi
    • SIDE-SCHEMATIC. Photo size requirements: .927 inches wide x .52 inches high; 278 pixels wide X 156 pixels high; 300 ppi
    • TOP-SCHEMATIC. Photo size requirements: .927 inches wide x .1.79 inches high; 278 pixels wide X 537 pixels high; 300 ppi
  4. Complete Vehicle Specifications

2018 Formula SAE Lincoln/Electric Competition Schedule

Download PDF



Daily Operations

Lincoln Airpark Site Open:

Wed.         9:00 am – 7:30 pm

Thurs.-Sat.   7:30 am – 7:30 pm

Student Registration (Tent):

Wed.         9:00 am – 4:30 pm

Thurs.-Fri.  8:00 am – 4:00 pm

Sat.  All students will be registered as spectators

Volunteer Registration & Info (Tent):

Wed.          8:00 am – 5:00 pm

Thurs.-Sat.   7:15 am – 4:30 pm

Tech Inspection (Danley Bldg.):



Wed.      1:00 pm – 7:00 pm (no new cars after 6:00 p.m.)

Thurs.          8:00 am – 5:00 pm

Fri.          By appointment until 2:00 pm         

Scales (Danley Bldg.):

Wed.   3 pm – 7:00 pm

Thurs.      8 am – 5:00 pm


Thurs. 8:30 am – 5.00 pm

Fri. 8:30 am – 5:00 pm (after 2pm by appt only)

Fuel Station:

Thurs. – Fri. 8:30 am – 4:00 pm

Sat.          7:30 am – 4:00 pm

Practice Area:

Thurs.      Noon – 5:00 pm

Fri.      8:00 am – 5:00 pm

Sat.     7:30 am – 3:00 pm

  • NOTE: Cars must complete all parts of tech by 5:00 pm Friday to qualify for Endurance.
  • 30 minutes’ notice is required for all appointments, which can be booked through the announcer in Main Tent.


Saturday, June 16 - SCCA set up fencing onsite Lincoln Airpark

Lincoln Airpark

Sunday, June 17 - SAE staff start site set up (tent vendor onsite)

Lincoln Airpark

Monday, June 18 - Continued site set up

Lincoln Airpark

Tuesday, June 19 - Continued site set up


Lincoln Airpark





Gear check opens  

Danley Bldg

11:00 am

Welcome Ceremony

Captain and Advisors Meeting immediately following

Main Tent

11:30 am

Tech Inspector Volunteer Review Session

Danley Bldg

5:00 pm

Drivers Meeting – Fuel, Tilt, Noise, Brake and Practice – Mandatory

Main Tent

7:30 pm

Official Closing of the Site


8:00 pm

Everyone must be off site



THURSDAY, JUNE 21 (all times preceded by “~” are approximate)



7:30 am

Judges Meetings for Design

Danley Bldg

8:00 am

Judges Meetings for Cost

Cost Tent

8:00 a.m. – 6:00 pm

Design Judging – 1st Round Open

Danley Bldg

8:30 am


Judges Meeting for Presentation


Arnold Elementary School

9:00 am – 5:00 pm

Cost Event Open

Main Tent

9:00 am – 5:00 pm


Presentation Event Open


Arnold Elementary School

Noon -1:00 pm

Lunch Break


2:00 pm

Dynamic Event Courses Open for Driver Walks


5:30 pm

Drivers Meeting - All Dynamic Events – Mandatory

Main Tent

6:30 pm

Design Judges Meeting - Judges only


7:30 pm

Official Closing of the Site


8:00 pm



~10:00 pm

Design Finalist announced online ( and mobile scoring)



FRIDAY, JUNE 22 (all times preceded by “~” are approximate)


7:30 am


Course Crew Briefing - Acceleration and Skid Pad

**EV safety Briefing for Dynamic Volunteers

Event Courses


8:00 am – 11:30 am

Skid Pad Event and Acceleration Events Open


9:00 am – 4:30 pm

Design Feedback for Non-finalists by appointment


9:30 am – 10:30 am

Presentation Feedback Seminar and Q&A

Main Tent

11:45 am - 12:45 pm

Lunch Break

Main Tent

1:00 pm 


Course Crew Briefing – Autocross

**EV safety Briefing for Dynamic Volunteers



1:30 pm – 4:30 pm

Autocross Event Open


5:00 pm – 7:30 pm

Design Finals

Danley Bldg

7:30 pm

Official Closing of the Site


8:00 pm




SATURDAY, JUNE 23 (all times preceded by “~” are approximate)


8:00 am


Endurance Course Crew Briefing

**EV safety Briefing for Dynamic Volunteers


~9:00 am        

Top 3 Teams Design Finalists Announced 


8:30 am – ~ 4:00 pm

Endurance/Fuel Economy Event Open


9:00 am – 4:00 pm

Design Feedback by appointment


~Noon - 1:00 pm

Lunch Break

Main Tent

~4:30 pm

Presentation Highlights

Main Tent

~5:45 pm

Design Review of Top IC/EV Teams

Main Tent

7:00 pm

Awards Ceremony

Main Tent

8:30 pm

Official Closing of the Site


9:00 pm 



All Teams and Transporters Must Exit





9:00 am - 2:00 pm

Site Open ONLY for Pick-Up of Transporters


  1. Drivers Meeting – There will be only one drivers meeting covering all dynamic events at 5:30 pm Thursday.  There will be brief drivers meeting for Fuel, Tilt, Noise, Brake and Practice Areas on Wednesday evening 5:00 PM.   Drivers are required to attend driver’s meetings.  Failure to attend driver’s meetings may result in the revocation of your driving privileges.
  2. Event Closing Time - Acceleration, Skid Pad and Autocross close exactly at the scheduled time.  Your car must have crossed the starting line before the event closing time in order to be allowed to complete that run.
  3. Course Walks – Autocross and Endurance will be available to walk starting Thursday @ 2 pm and will be accessible up to the start of the event. Drivers are required to walk the course for each event in which they will be behind the wheel. Course walks will not be scheduled for individual events.    
  4. Removing Vehicles – Vehicles may be taken off site at the individual team’s discretion provided Part 1 of the Inspection Sticker has been removed by Tech Chief. 
  5. EMS will provide any/all medical attention.
  6. All teams not shipping cars must remove their vehicles, etc. from the site no later than 2:00 pm Sunday, June 24, 2018
  7. Teams shipping cars must have them picked up and removed from the site by 10:00 am Monday, June 25, 2018 **especially if forklift services are required.
  8. Announcements can be heard via FM radio (Frequencies will be posted in the Reg. /Info. Tent).

On-Site Services

Lincoln Electric Welding Services
Wednesday: 1:30 - 5:00 pm
Thursday-Friday: 9:00 am - 5:00 pm
Saturday: 9:00 am - Noon    

Wednesday: 1:30 - 5:00 p.m
Thursday-Friday: 9:00 am - 5:00 p.m
Saturday: 9:00 am - Noon    

Food Vendors – See map for location
All days: ~ 8:00 am - 5:00 pm*
* As business dictates. May close earlier if deemed appropriate.

Information (Main Tent/Danley Bldg) 
Thursday-Saturday: 7:30 am - 6 pm

Lincoln Airpark Fire Trucks
Wednesday-Saturday: 7 am - ~8 pm

Wednesday-Saturday: 7 am - ~8 pm


Understanding the Cancellation Process

Please be advised that NO REFUNDS will be given if your team withdraws from a competition. Non-Refundable Registration Fees Policy still applies to teams withdrawing from active Registered Team List.

If you add your team to any waitlists and register for another, registration fees WILL NOT be transferable. We will also not transfer teams or registration fees between competitions. If your team has the option to become active on the registered team list for the competition, you will be required to pay a second registration fee and vice versa.

Should your team decide to withdraw OR to be taken off the waitlist for any competition, please notify at least six weeks prior to competition date.  Notifying us allows another team on the Wait List to be offered your spot.

Vehicle Shipping Procedures

Formula SAE Lincoln & Electric
Lincoln Airpark 

Note - The following procedures apply specifically to shipments to Lincoln Airpark, but they include items that should be considered for all FSAE vehicle shipments.

These procedures are only a starting point - Check with your shipper or freight forwarder to make sure your shipment meets their requirements. Also be sure the shipment complies with any and all relevant US Customs regulations.

Shipping any car may be considered hazardous by the Federal Aviation Administration (FAA), may be inspected and must be signed off by someone trained in HazMat shipping to be properly shipped. Please make sure you fully inform your shipper/freight forwarder of the contents of your shipment to avoid any issues.

Recommendation - Ship early to be sure your vehicle arrives in time for the competition.

SAE staff cannot give advice on shipping, customs regulations or visas.

Incoming Shipments

Earliest Delivery Date—Contact

Receiving Organization—All labels and documents associated with the shipment must show the team or university as the receiving party. Do not ship your vehicle with either the organizer or competition site listed as the receiving party. SAE and Lincoln Airpark will not execute any customs or shipping documents of any type.

Shipping Address
Name of University
c/o Formula SAE
Lincoln Airpark
3401 W Luke
Lincoln, NE 68524

Customs & Shipping Paperwork—All paperwork, documentation and/or forms required for inbound/outbound shipping or customs clearance must be completed and supplied by the school/university. Lincoln Airpark staff cannot prepare any shipping documents for inbound or outbound shipments. Paperwork is the sole responsibility of the team.

Customs Regulations—It is the responsibility of the team to adhere to all US Customs regulations. All inbound shipments are subject to U.S. Customs inspections.

Team Contact—To provide support services for inbound / outbound shipments, and especially to resolve any problems that might arise, each team must provide the names and cell phone numbers of two (2) contact people - preferably the team captain and the faculty advisor. Section 5 of this document must be completed.

Damaged Shipments—Inspecting shipments and reporting and documenting damage to the shipment is the sole responsibility of the receiving team. Neither Lincoln Airpark nor SAE is responsible for damage to your shipment from any cause including negligence.

Outgoing Shipments

General—All shipments must be packed and the crates properly sealed and labeled before the team leaves the site on Saturday.

It is each university's responsibility to schedule the pick-up of your outgoing shipment and prepare all the paperwork required for the shipment. All shipping and customs forms must be filled out by team/university representatives.

Lincoln Airpark/SAE personnel are not allowed to make arrangements for import or export shipping and scheduling.

Pick up Date—Contact

Lincoln Airpark Important Notice—If your shipment is not removed from Lincoln Airpark by the date and time specified above you will be charged for storage and handling. Fees assessed will be applied by Lincoln Airpark.

Outgoing Carrier—Teams must provide the name of the carrier that will pick up their outgoing shipment. See Sections 4 and 5 below for details.

Lincoln Airpark Expedited Shipments—Any shipment expedited from Lincoln Airpark at the request of a school must be accompanied by the team's chargeable account number (Fed Express/ DHL).

Shipping Crates/Containers

Shipping Crates/Containers—Shipping crates/containers must have hi-low fork lift access from ends and sides.

The shipping crate/container must fully enclose the car.

The base of the crate/container must be strong enough to support the entire weight of the shipment when it is being picked up, rotated and moved by a fork lift or similar equipment.

Weatherproof—Be aware that crates are likely to be stored outside and should be weatherproof.

Wood Crates/Containers—Wood crates/containers must be of insect resistant or treated materials suitable for international transportation. Wood crates, containers and pallets should be screwed together.

Crate/Container Marking—All shipping containers must have the school's name permanently and clearly marked.

Crating & Uncrating—Crating and uncrating is the sole responsibility of the team.

Important Reminder—Do not pack the tools you need to open the crate inside the crate itself.

Unloading & Loading—Loading and unloading is the responsibility of the teams. Lincoln Airpark/Formula SAE Organizers have limited forklift/dock capability.

Required Information for Incoming Shipments

You must email the information outlined in Section 5, below, to at least one (1) week before the FSAE Lincoln competition opens:

Contact Information—The names and cell phone numbers of two (2) team members or advisors who can be contacted concerning the shipment.

Outgoing Shipment Carrier—The name of the carrier picking up your outgoing shipment and the carrier's phone number.

Consequence—If you do not provide this information we will be unable to contact you if any questions or issues arise concerning your shipment. And your shipment may be refused.

Shipment Information—Required

University Name
Team Captain Name
Captain's Cell Number & Email
Faculty Advisor Name
Faculty Advisor's Cell Number & Email

Inbound Shipment
Shipping company
Shipping company contact name
Phone number & Email
Scheduled arrival date/time for inbound shipment:
Shipment/shipper identification number:

Outbound Shipment
Shipping company
[] Same as inbound shipment
Shipping company contact name
Phone number & Email
Scheduled date/time for outbound pick-up:
Shipment/shipper identification number:

Action—Email this form to:

Rules & Important Documents

The Formula SAE Rules, Sales Presentation Documents, Design Evaluation Documents, Cost Report Documents, Technical Inspection Documents, and Competition Resources can now be found by visiting the Series Resources tab at


Student Career Center

SAE International has built the SAE Student Career Center, just for you!  Visit to begin utilizing this job board that provides helpful career resources and connections for SAE students.  To get started, click on the “Interns” tab to set up your account, conduct internship searches, upload your resume, create alerts and utilize the resources.  For assistance, click on the “HELP” link under the Interns tab.  Sponsors of Formula SAE, Baja SAE, SAE Aero Design, SAE Supermileage and SAE Clean Snowmobile Challenge will be posting internships and entry level positions. Get noticed! Post your resume today.

Rules Questions

Ask rules questions by following the submission instructions published on by going to and clicking "Submit a Rules Question"" on the Quick Links menu on the right.

Social Media

Please follow us on social media to get the latest news and announcements:


When using the SAE International Logo and the Collegiate Design Series word marks (i.e.: Formula SAE) please adhere to the Guidelines that are in each folder. If your team has any questions please contact Thank you.

Formula SAE Word Mark & Guidelines

Spectator Policy

Drone use is prohibited at all SAE Collegiate competitions unless under contract with SAE International.

A "spectator" is defined as anyone who is not (1) a volunteer with event operating responsibilities, or (2) a member of a team with the proper credentials/identification. In most cases event operating volunteers and team members can be identified by their t-shirts, uniforms or credentials.

Spectators are welcome to observe CDS competitions from within the designated spectator areas and other parts of the site to which they are granted access. Spectators may not enter the course area. Spectators must obey the spectator rules and site use rules at all times and follow the instructions of the competition organizers and marshals.

Permitted Access—Spectators may enter:

  1. Designated spectator areas - Spectator areas are always outside the course.
  2. Team paddocks
  3. Parking lots, food vendor areas, rest rooms and connecting walkways, roads or paths

Restricted Access—Spectators may not enter:

  1. Technical Inspection Area including practice and testing sites
  2. Static Event Areas
  3. Dynamic Event Areas including practice tracks
  4. Any area with signs indicating "Restricted Access" or "No Access"

Spectators may not sit or stand on any barriers or fences. Most venues will have bleachers.

Spectators who enter any restricted area will force an immediate event shut down and may be ejected from the site.

No Exceptions/Removal—There are no exceptions to the spectator rules. If a spectator is caught not following the rules then he/she can be asked to leave the site.

Photographer Policy—Except for credentialed press photographers all photography must be done from within the designated spectator areas. Credentialed press photographers may be granted access to a designated photographer area under the terms of the separate Photographer Policy. Credentialed press photographers must identify themselves to the organizers and/or CDS staff in the registration area and comply with the photographer rules in effect at the event. Photographers who wander outside the spectator and photographer areas will be asked to leave.

Spectator Maps—Maps showing the general layout of the competition site and the location of the Spectator Areas may be available to spectators in the registration area. The Spectator Map will include the Permitted Access and Restricted Access list (above) and the location of those areas.


Americas Best Value Inn - East
5600 Cornhusker Highway
Lincoln, NE 68507

Americas Best Value Inn - Lincoln Airport
3001 N.W. 12th Street
Lincoln, NE 68521

AmericInn Lodge & Suites North
6555 N. 27th Street
Lincoln, NE 68521

AmericInn Lodge & Suites, Lincoln South
8701 Amber Hill Court
Lincoln, NE 68526

Boarders Inn and Suites
5250 Cornhusker Highway
Lincoln, NE 68504

Candlewood Suites
4100 Pioneer Woods Drive
Lincoln, NE 68506

Chase Suite Hotel
200 South 68th Place
Lincoln, NE 68510

Cobbler Inn
4808 West O Street
Lincoln, NE 68528

Comfort Inn
A1010 W. Bond
Lincoln, NE 68521

Comfort Suites East
331 N. Cotner Blvd.
Lincoln, NE 68505

Comfort Suites Lincoln North
4231 Industrial Avenue
Lincoln, NE 68504

Cornhusker Super 8 Motel
2545 Cornhusker Highway
Lincoln, NE 68521

Country Inn & Suites Lincoln Airport
1301 West Bond Circle
Lincoln, NE 68521

Country Inn & Suites Lincoln North
5353 N. 27th Street
Lincoln, NE 68521

Countryside Suites
6750 Wildcat Drive
Lincoln, NE 68504

Courtyard by Marriott
808 R Street
Lincoln, NE 68508

Days Inn Airport
2920 N.W. 12th Street
Lincoln, NE 68521

Days Inn and Suites
2001 West O Street
Lincoln, NE 68528

Days Inn South
1140 Calvert
Lincoln, NE 68502

Econo Lodge
1140 W. Cornhusker Hwy.
Lincoln, NE 68521

Economy Lodge and Suites
2410 N.W. 12th Street
Lincoln, NE 68521


Embassy Suites
1040 P Street
Lincoln, NE 68508

Fairfield Inn
4221 Industrial Avenue
Lincoln, NE 68504

Fairfield Inn & Suites Lincoln Airport
1000 West Bond St
Lincoln Ne 68521

Great Plains Motel
2732 O Street
Lincoln, NE 68510

Hampton Inn - Lincoln Airport
1055 W Bond Street
Lincoln, NE 68521

Hampton Inn & Suites Northeast
7343 Husker Circle
Lincoln, NE 68504

Hilton Garden Inn
8th & Q Streets
Lincoln, NE 68508

Holiday Inn Downtown
141 N 9th Street
Lincoln, NE 68508

Holiday Inn Express Airport
1101 Commerce Way
Lincoln, NE 68521

Holiday Inn Express Belmont
1133 Belmont Avenue
Lincoln, NE 68521

Holiday Inn Express Hotel & Suites North
3939 N. 26th Street
Lincoln, NE 68521

Holiday Inn Express Hotel & Suites South
8801 Amber Hill Court
Lincoln, NE 68526

Holiday Inn Lincoln Southwest
2500 Tamarin Ridge Road
Lincoln, NE 68512

Horizon Inn
2901 NW 12th Street
Lincoln, NE 68521-3606

Howard Johnson
3400 N.W. 12th Street
Lincoln, NE 68521

Hyatt Place
600 Q Street
Lincoln, NE 68508

King's Inn
3510 Cornhusker Highway
Lincoln, NE 68504

La Quinta
4433 N 27th Street
Lincoln, NE 68522

Luxury Inn
2940 NW 12th Street
Lincoln, NE 68521

Microtel Inn & Suites
2502 Fairfield Street
Lincoln, NE 68521

Motel 6
6501 N. 28th Street
Lincoln, NE 68521


New Victorian Suites
225 N. 50th Street
Lincoln, NE 68504

Prairie Creek Inn
2400 S. 148th Street
Walton, NE 68461

Quality Inn
7333 Husker Circle
Lincoln, NE 68504

Quality Inn Airport
3200 NW 12th Street
Lincoln, NE 68521

Quality Inn and Suites South
1511 Center Park Road
Lincoln, NE 68512

Residence Inn by Marriott
5865 Boboli Lane
Lincoln, NE 68516

Rodeway Inn
2801 West O Street
Lincoln, NE 68528

Rogers House Bed & Breakfast Inn
2145 B Street
Lincoln, NE 68502

Sharon Motel
1717 Cornhusker Highway
Lincoln, NE 68521

Starlite Motel
5200 Cornhusker Highway
Lincoln, NE 68504

Staybridge Suites - I-80
2701 Fletcher Avenue
Lincoln, NE 68504

Staybridge Suites Northeast
Codie Meehan 1501 N. 86th Street
Lincoln, NE 68505

The Cornhusker, A Marriott Hotel
333 S. 13th Street
Lincoln, NE 68508

The Grand Manse
129 N. 10th Street
Lincoln, NE 68508

TownHouse Extended Stay Hotel Downtown
1744 M Street
Lincoln, NE 68508

TownePlace Suites by Marriott Lincoln
7353 Husker Circle
Lincoln, Ne 68504
(402) 323-2000

Travelodge Airport
1101 W. Bond Street
Lincoln, NE 68521

Value Place
2050 Fletcher Avenue
Lincoln, NE 68522

West O Super 8 Motel
Yasmin Sheikh 2635 West O Street
Lincoln, NE 68528

Westview Bed & Breakfast
7000 NW 27th Street
Lincoln, NE 68524

Wunder Roost
14817 S. 25th Street
Roca, NE 68430

Visa Requests

Affiliated CDS Student Team Members will have the ability to print out a Registration Confirmation Letter for the individual event(s) that they are attending. Once a student team member affiliates themselves to their teams profile page under their individual edit section. They will have the opportunity to print out their personalized letter with the following information: Student's Name, the School's Name, the SAE Event Name, Official Dates and Location(s).

Please be advised that SAE International cannot intervene with, or call or send personal letters to, the State Departments, Embassies or Consulates of the United States or other governments on behalf of any meeting or event participant.