Formula SAE® Michigan

May 9-12, 2018 │ Brooklyn, MI USA │ Michigan International Speedway
Overview Attend Sponsors Teams Profile Awards & Results Contact

Action Deadlines

  Opens Closes / DUE BY
Team Registration October 4, 2017, at 10:00 AM EDT November 13, 2017, at 10:00 AM EST
One Month Restriction November 1, 2017, at 10:00 AM EDT November 13, 2017, at 10:00 AM EST
Notice of Intent - 
Electronic Control Throttle Rules		   November 20, 2017, at 11:59 PM EST
Notice of Intent - Building to Alternative Frame Rules   November 20, 2017, at 11:59 PM EST
Structural Equivalency Spreadsheet   January 15, 2018, at 11:59 PM EST
Structural Requirements Compliance Form
(Alternative Frame Rules Document)		   January 15, 2018, at 11:59 PM EST
Business Logic Plan   January 15, 2018, at 11:59 PM EST
Electronic Throttle Control Failure Modes and Effect Analysis   January 29, 2018, at 11:59 PM EST
Impact Attenuator Data   February 19, 2018, at 11:59 PM EST
Program Submissions   March 5, 2018, (see below)
Design Report and Spec Sheet   March 5, 2018, at 11:59 PM EST
Hardcopy Cost Reports   April 2, 2018, (see below)
Cost Reports:FSAE eBOM   April 2, 2018, at 11:59 PM EST
Fuel Order Type   April 2, 2018 (see below)
Fast Track Roster Affiliation   April 23, 2018

Online Submission

There has been a slight confusion on using the SAE.org website and using the FSAEonline.com website that we have for Formula SAE North American Competitions. Below is a breakdown of what each website is for and the information that is required on each. Please let us know if you have any questions and we will be clear up any problems/concerns. You can contact collegiatecompetitions@sae.org with your problems/comments/concerns. Thank you.

SAE.org Actions FSAEonline.com Actions
  1. Complete Program Submission
  2. Update Team Website & Social Media
  3. Pay Your Team Invoice
  4. Affiliate all members through Team Profile
  5. Reprint your Team Invoice
  6. Print Registration Confirmation Letter
  7. Print Participation Certificate
  8. Print Fast Track Roster
  1. Affiliate those Submitting Documents
  2. Affiliate those Asking Rules Questions
  3. Ask Rules Questions
  4. Submit Required Documents

Submission Procedures

Teams competing in any North American Formula SAE competition must submit all documents online through www.fsaeonline.com except for the exceptions below.  The standard submission format is located under the Rules/Resources tab above.

Cost Reports 

All teams will build their Cost Report and eBOM online in the Cost Module. Access can be found under team profile page on fsaeonline.com. Teams will need to complete the report and eBOM online BUT are still required to print a Hardcopy of Cost Report to be mailed for onsite judging in 2018. There is a feature which allow you to print your cost report after building and submitting the vehicle report online.  

Hard copy Cost Reports MUST BE POSTMARKED by date listed above and mailed to the following address:
Attn: Suzy Zukowski
Team SAE - Chrysler, LLC
CIMS 483-01-14
800 Chrysler Drive East
Auburn Hills, MI 48326-2757

Fuel Type Order (IC Only)

Notify Kathleen McDonald of the type of fuel you will use via email: katklauz@aol.com by date posted above.  Specify 93, 100 or E85 if available.

Program Submissions Requirements and Deadlines

To be printed in the competition program teams must have all of the following submitted online under their team's registration page:

  1. Design Summary of 1200 characters or less.
  2. Team Photo - This should be a photo of your team with the car. Photo size requirements: jpeg format; maximum file size 2000 KB; minimum image size of 1000 pixels.
  3. Three CAD Drawings (similar to what you provide in design reports)
    • FRONT-SCHEMATIC. Photo size requirements: .927 inches wide x .763 inches high; 278 pixels wide X 229 pixels high; 300 ppi
    • SIDE-SCHEMATIC. Photo size requirements: .927 inches wide x .52 inches high; 278 pixels wide X 156 pixels high; 300 ppi
    • TOP-SCHEMATIC. Photo size requirements: .927 inches wide x .1.79 inches high; 278 pixels wide X 537 pixels high; 300 ppi
  4. Complete Vehicle Specifications
 
 

Event Schedule

Download PDF

Understanding the Cancellation Process

Please be advised that NO REFUNDS will be given if your team withdraws from a competition. Non-Refundable Registration Fees Policy still applies to teams withdrawing from active Registered Team List.

If you add your team to any waitlists and register for another, registration fees WILL NOT be transferable. We will also not transfer teams or registration fees between competitions. If your team has the option to become active on the registered team list for the competition, you will be required to pay a second registration fee and vice versa.

Should your team decide to withdraw OR to be taken off the waitlist for any competition, please notify collegiatecompetitions@sae.org at least six weeks prior to competition date.  Notifying us allows another team on the Wait List to be offered your spot.

Vehicle Shipping Procedures

Formula SAE Michigan
Michigan International Speedway

Note - The following procedures apply specifically to shipments to Michigan International Speedway, but they include items that should be considered for all FSAE vehicle shipments.

These procedures are only a starting point - Check with your shipper or freight forwarder to make sure your shipment meets their requirements. Also be sure the shipment complies with any and all relevant US Customs regulations.

Shipping any car may be considered hazardous by the Federal Aviation Administration (FAA), may be inspected and must be signed off by someone trained in HazMat shipping to be properly shipped. Please make sure you fully inform your shipper/freight forwarder of the contents of your shipment to avoid any issues.

Recommendation - Ship early to be sure your vehicle arrives in time for the competition.

SAE staff can not give advice on shipping, customs regulations or visas.

Incoming Shipments

Earliest Delivery Date—Contact collegiatecompetitions@sae.org

Receiving Organization—All labels and documents associated with the shipment must show the team or university as the receiving party. Do not ship your vehicle with either the organizer or competition site listed as the receiving party. Neither SAE nor MIS will execute customs or shipping documents of any type.

Shipping Address
Name of University
c/o Formula SAE
Michigan International Speedway
12626 U.S. Highway 12
Brooklyn, MI 49230

MIS shipping can be reached through the administration building, 517-592-6666. Faxes can be directed to 517-592-3848.

Customs & Shipping Paperwork—All paperwork, documentation and/or forms required for inbound/outbound shipping or customs clearance must be completed and supplied by the school/university. Michigan International Speedway staff cannot prepare any shipping documents for inbound or outbound shipments.

Paperwork is the sole responsibility of the team.

Customs Regulations—It is the responsibility of the team to adhere to all US Customs regulations. All inbound shipments are subject to US Customs inspections.

Team Contact—To provide support services for inbound / outbound shipments, and especially to resolve any problems that might arise, each team must provide the names and cell phone numbers of two (2) contact people - preferably the team captain and the faculty advisor. Section 5 must be completed.

Damaged Shipments—Inspecting shipments and reporting and documenting damage to the shipment is the sole responsibility of the receiving team. Neither MIS nor SAE is responsible for damage to your shipment from any cause including negligence.

Outgoing Shipments

General—All shipments must be packed and the crates properly sealed and labeled before the team leaves the site on Saturday.

It is each university's responsibility to schedule the pick-up of your outgoing shipment and prepare all the paperwork required for the shipment. All shipping and customs forms must be filled out by team/university representatives.

MIS personnel are not allowed to make arrangements for import or export shipping and scheduling.

Pick up Date—Contact collegiatecompetitions@sae.org

Important Notice—If your shipment is not removed from MIS by the date and time specified above you will be charged for storage and handling. Fees assessed are a minimum of US $200.00 per whole or partial day.

Outgoing Carrier—Teams must provide the name of the carrier that will pick up your outgoing shipment. See Sections 4 and 5 below for details.

Expedited Shipments—Any shipment expedited from MIS at the request of a school must be accompanied by the team's chargeable account number (Fed Express/ DHL).

Shipping Crates/Containers

Shipping Crates/Containers—Shipping crates/containers must have hi-low fork lift access from ends and sides. The shipping crate/container must fully enclose the car The base of the crate/container must be strong enough to support the entire weight of the shipment when it is being picked up, rotated and moved by a fork lift or similar equipment.

Weatherproof—Be aware that crates are likely to be stored outside and should be weatherproof.

Wood Crates/Containers—Wood crates/containers must be of insect resistant or treated materials suitable for international transportation Wood crates, containers and pallets should be screwed or bolted together.

Crate/Container Marking—All shipping containers must have the school's name permanently and clearly marked.

Crating & Uncrating—Crating and uncrating is the sole responsibility of the team. Important Reminder - Do not pack the tools you need to open the crate inside the crate itself.

Unloading & Loading—Loading and unloading is the responsibility of the teams. MIS has a forklift available during business hours for loading/unloading.

Required Information for Shipments

You must email the information outlined in Section 5, below, to collegiatecompetitions@sae.org at least one (1) week before your shipment is scheduled for delivery:

Contact Information—The names and cell phone numbers of two (2) team members or advisors who can be contacted concerning the shipment.

Outgoing Shipment Carrier—The name and contact information of the carrier picking up your outgoing shipment.

Consequence—If you do not provide this information we will be unable to contact you if any questions or issues arise concerning your shipment.

Shipment Information—Required

University Name
Team Captain Name
Captain's Cell Number & Email
Faculty Advisor Name
Faculty Advisor's Cell Number & Email

Inbound Shipment
Shipping company
Shipping company contact name
Phone number & Email
Scheduled arrival date/time for inbound shipment:
Shipment/shipper identification number:

Outbound Shipment
Shipping company
[] Same as inbound shipment
Shipping company contact name
Phone number & Email
Scheduled date/time for outbound pick-up:
Shipment/shipper identification number:

Action—Email this form to: collegiatecompetitions@sae.org

Rules & Important Documents

The Formula SAE Rules, Sales Presentation Documents, Design Evaluation Documents, Cost Report Documents, Technical Inspection Documents, and Competition Resources can now be found by visiting the Series Resources tab at fsaeonline.com.

Resources

Student Career Center

SAE International has built the SAE Student Career Center, just for you!  Visit studentcareercenter.sae.org to begin utilizing this job board that provides helpful career resources and connections for SAE students.  To get started, click on the “Interns” tab to set up your account, conduct internship searches, upload your resume, create alerts and utilize the resources.  For assistance, click on the “HELP” link under the Interns tab.  Sponsors of Formula SAE, Baja SAE, SAE Aero Design, SAE Supermileage and SAE Clean Snowmobile Challenge will be posting internships and entry level positions. Get noticed! Post your resume today.

Rules Questions

Ask rules questions by following the submission instructions published on fsaeonline.com by going to fsaeonline.com and clicking "Submit a Rules Question"" on the Quick Links menu on the right.

Social Media

Please follow us on social media to get the latest news and announcements:

Logos

When using the SAE International Logo and the Collegiate Design Series word marks (i.e.: Formula SAE) please adhere to the Guidelines that are in each folder. If your team has any questions please contact collegiatecompetitions@sae.org. Thank you.

Formula SAE Word Mark & Guidelines

Spectator Policy

Drone use is prohibited at all SAE Collegiate competitions unless under contract with SAE International.

A "spectator" is defined as anyone who is not (1) a volunteer with event operating responsibilities, or (2) a member of a team with the proper credentials/identification. In most cases event operating volunteers and team members can be identified by their t-shirts, uniforms or credentials.

Spectators are welcome to observe CDS competitions from within the designated spectator areas and other parts of the site to which they are granted access. Spectators may not enter the course area. Spectators must obey the spectator rules and site use rules at all times and follow the instructions of the competition organizers and marshals.

Permitted Access—Spectators may enter:

  1. Designated spectator areas - Spectator areas are always outside the course.
  2. Team paddocks
  3. Parking lots, food vendor areas, rest rooms and connecting walkways, roads or paths

Restricted Access—Spectators may not enter:

  1. Technical Inspection Area including practice and testing sites
  2. Static Event Areas
  3. Dynamic Event Areas including practice tracks
  4. Any area with signs indicating "Restricted Access" or "No Access"

Spectators may not sit or stand on any barriers or fences. Most venues will have bleachers.

Spectators who enter any restricted area will force an immediate event shut down and may be ejected from the site.

No Exceptions/Removal—There are no exceptions to the spectator rules. If a spectator is caught not following the rules then he/she can be asked to leave the site.

Photographer Policy—Except for credentialed press photographers all photography must be done from within the designated spectator areas. Credentialed press photographers may be granted access to a designated photographer area under the terms of the separate Photographer Policy. Credentialed press photographers must identify themselves to the organizers and/or CDS staff in the registration area and comply with the photographer rules in effect at the event. Photographers who wander outside the spectator and photographer areas will be asked to leave.

Spectator Maps—Maps showing the general layout of the competition site and the location of the Spectator Areas may be available to spectators in the registration area. The Spectator Map will include the Permitted Access and Restricted Access list (above) and the location of those areas.

Camping

MIS Camping

Juniper Hills Campground

13500 US Highway 12
Brooklyn, MI 49230

Hotels

America's Best Value Inn

830 Royal Drive
Jackson, MI 49202

Baymont Inn & Suites Jackson

2035 Bondsteel Drive
Jackson, MI 49202

Comfort Inn & Suites

2435 Shirley Drive
Jackson, MI 49202

Holiday Inn Express & Suites

3506 O'Neil Drive
Jackson, MI 49202

Fairfield Inn & Suites

2395 Shirley Drive
Jackson, MI 49202

Hampton Inn

2225 Shirley Drive
Jackson, MI 49202

Hankerd Inn

10350 Hankerd Road
Pleasant Lake, MI 49272

Holiday Inn Jackson NW

2696 Bob McClain Drive
Jackson, MI 49202

Joy Motel

7657 Ann Arbor Road
Jackson, MI 49201

Super 8 Brooklyn

419 South Main/M50
Brooklyn, MI 49230

Super 8 Jackson MI

2001 Shirley Dr.
Jackson, MI 49202

Travelodge of Jackson

901 Rosehill Road
Jackson, MI 49202

Visa Requests

Affiliated CDS Student Team Members will have the ability to print out a Registration Confirmation Letter for the individual event(s) that they are attending. Once a student team member affiliates themselves to their teams profile page under their individual edit section. They will have the opportunity to print out their personalized letter with the following information: Student's Name, the School's Name, the SAE Event Name, Official Dates and Location(s).

Please be advised that SAE International cannot intervene with, or call or send personal letters to, the State Departments, Embassies or Consulates of the United States or other governments on behalf of any meeting or event participant.

X