DoD Maintenance Symposium

December 17-20, 2018

Tampa, Florida, USA

Tampa Convention Center

Hotel & Travel Information

Message to Attendees

SAE International has made every effort to secure the best possible group nightly room rate for you at this event. That rate results from a negotiated overall package of event needs such as sleeping rooms, meeting room space and other requirements-provided the minimum reservation guarantee is met. These negotiated costs are passed on to you in the form of savings on event registration. Please help SAE keep event costs as low as possible by booking your housing needs at the designated hotel through the reservation process created by SAE [through the reservation form/link listed below]. Reserving elsewhere means you are booking outside the contracted room block, jeopardizing SAE's ability to meet its contracted obligations and to keep registration fees to a minimum. SAE appreciates your support and understanding of this important issue. Thank you.

ALERT - ROOM RESERVATIONS: SAE International and our housing partners do not solicit hotel room reservations via telephone, email, or fax. Any claims by any company stating otherwise are not true. Please be sure you are booking directly through the links on this page or directly with a specific property.

ALERT - Information about road closures due to city wide race

Hotel Reservation Form

The prevailing Government Per Diem rate is available at Embassy Suites by Hilton Tampa Downtown Convention Center, Hilton Tampa Downtown, Tampa Marriott Waterside, and Westin Tampa Harbour Island.

Hotel Reservation Link

Hotel Reservation Deadline: November 27, 2018

Hotel Information

Embassy Suites by Hilton Tampa Downtown Convention Center
513 S. Florida Avenue
Tampa, FL 33602

Government Rate $121+
Industry Rate: $229+

Hotel Check In/Check Out
Check in time is 4:00 pm
Check out time is 11:00 am

Hotel Parking
$28.00/ day valet parking

Hilton Tampa Downtown
211 N. Tampa Street
Tampa, FL 33602

Government Rate $121+
Industry Rate: $209+

Hotel Check In/Check Out
Check in time is 3:00 pm
Check out time is 12:00 pm

Hotel Parking
$24.00/ day valet parking

Tampa Marriott Waterside Hotel & Marina
700 S. Florida Ave
Tampa, FL 33062

Government Rate $121+
Industry Rate: $219+

Hotel Check In/Check Out
Check in time is 4:00 pm
Check out time is 12:00 pm

Hotel Parking
$28.00/ day valet parking

Westin Tampa Harbour Island
725 South Harbour Island Blvd.
Tampa, FL 33602

Government Rate $121+
Industry Rate: $199+

Hotel Check In/Check Out
Check in time is 3:00 pm
Check out time is 12:00 pm

Hotel Parking
$26.00/ day valet parking

Holiday Inn Ybor City Tampa

Government Rate $121+

Complimentary AM and PM Shuttle

Aloft Tampa Downtown
100 W Kennedy Blvd.
Tampa, FL 33602
813-898-8000

Government Rate $121+
Industry Rate: $189+

Hotel Check In/Check Out
Check in time is 3:00 pm
Check out time is 11:00 am

Hotel Parking
$20.00/ night valet parking

Tax Exempt Requirements

Tampa Marriott Waterside:

If the institution you work for is tax exempt, the following documents are required at check in:
  • Copy of the tax exempt form (issued by state of Florida);
  • Copy of the method of payment (credit card, credit card authorization form, check), the institution listed on the tax exempt form needs to match the name on the credit card, credit card authorization form or check.

Embassy Suites:

  • Federal Government ID, or official travel orders
  • Federal Government issued credit card with employee’s name
  • Fill out a tax exempt certificate at the front desk

Westin Tampa Waterside:

For an individual who is a Federal Government Employee to qualify for Tax Exemption, the payer must provide the Front Desk with a completed Federal Tax Exemption Form at the time of check-in. Without the form received by the hotel, the purchase will be subject to the Sales and Occupancy taxes for the applicable charges and will be charged accordingly.

For an individual who is a State Government Employee to qualify for Tax Exemption, the payer must provide a copy of the State of Florida Tax Exempt Form at the time of check-in. The Payer must use a method of payment directly from the institution. Personal Credit Cards, personal Debit Cards, personal checks and cash will result in a disqualification from tax exemption eligibility, even if the Tax Exempt Institution is reimbursing the payer. Tax Exemption forms from states other than Florida cannot be accepted.

Hilton Tampa Downtown:

Employees of the Federal Government or its agencies are exempt. The individual checking in should be aware whether or not their entity is Federal but if such is not the case, see this website for a list of US Government Departments & Agencies

A federal employee is exempt from state and occupancy tax given
  • The Federal Government pays or reimburses the employee
  • Employee does not use the transient accommodation for personal purposes
  • Employee provides a written statement affirming that the US Government will either pay the hotel directly or reimburse the employee (Employee is to fill out the attached exempt certificate to be used by Fed employees)

Holiday Inn

If the institution you work for is tax exempt, the following documents are required at check in:

  • Copy of the tax exempt form (issued by state of Florida)
  • Copy of the method of payment (credit card, credit card authorization form, check); the institution listed on the tax exempt form needs to match the name on the credit card, credit card authorization form.

Event Location

Tampa Convention Center
333 S. Franklin St
Tampa, FL 33602

Transportation Options

Additional Information

 

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