Overview

Collegiate Chapters are a way for SAE International Student Members to get together on their campus and develop skills in a student run and elected environment. Student members are vital to the continued success and future of SAE and Collegiate Chapters on campus are a great way to develop valuable skills.

While your course work teaches you the engineering knowledge you need, participation in your SAE Collegiate Chapter can develop or enhance other important skills, including: leadership, time management, project management, communications, organization, planning, delegation, budgeting and finance.

SAE Collegiate Chapters provide a valuable service to students, including:

  • Increasing the technical knowledge of members through Chapter or Section meetings and guest speakers supported by SAE International through the Industrial Lecture Series
  • Providing a forum to discuss industry issues and trends
  • Creating opportunities to network with faculty and industry professionals
  • Developing a camaraderie with other students and your Faculty Advisor
  • Promoting SAE membership on your campus
  • Dues reimbursements to use for your Chapter Programming
  • Encouraging grade school students to develop an interest in science and math by volunteering in your local A World In Motion program

SAE Collegiate Chapter activities are administered by students as elected officers. They provide students with an experience that simulates running a business or an organization. As a student officer, you'll "set yourself apart from the pack" and increase your visibility to recruiters.

By networking with your local Professional Section, you will have an opportunity to meet practicing engineers in the mobility industry. Student officers are counseled by the SAE Faculty Advisor but may also be mentored by members of their local Professional SAE Section.

You may also choose to get involved in one of the SAE Collegiate Design Competitions. In addition to having fun and meeting great friends, you'll experience integrated project management, giving you the opportunity to realistically simulate your future in engineering. These competitions provide an exceptional engineering experience and allow you to apply your course work in a real world application. You'll experience the various phases of design, manufacturing, budgeting and costing, materials selection, testing and quality control, etc. During the actual competition, you'll be asked to explain what decisions you made and why to the judges. And of course, you'll love the thrill of the dynamic and endurance events.

Your experience with SAE International can range from STEM Programming, Networking with your local Section Members, or participating in your Chapter as an officer by scheduling programming and meetings.

For more information or how to find your SAE Collegiate Chapter please visit sae.org/participate/membership/collegiate-chapters.

RESTRICTIONS
The SAE Collegiate Chapter functions according to its Constitution and such general rules as may be outlined by the SAE International Education Board, SAE International Student Activities Committee and the SAE International Board of Directors. It must, of course, abide by the SAE International Constitution and Bylaws.

Due to limitations in SAE's constitution and its non-profit status, it is also necessary that certain restrictions be placed on Collegiate Chapters to promote only programs in the scientific and technical fields. Therefore, SAE Collegiate Chapters may not directly or indirectly:

  • Engage in activities to exert political pressure or influence.
  • Participate in programs relating to employer / employee relations or to problems dealing with the economic status of the engineer.
  • Endorse or condemn any commercial product by direct or indirect action.

NOTE: Universities in countries where we have SAE Affiliate programs should contact their SAE Affiliate directly for information on organizing their SAE Collegiate Chapter.

Leadership Positions

The SAE Collegiate Chapter is an opportunity for students to develop or enhance their leadership skills in a relaxed, non-threatening environment. Recruiters are interested in hiring students who have additional experiences outside the classroom and the SAE Collegiate Chapter is an excellent vehicle to obtain this!

Just like the Professional SAE Sections, the primary objective of your Chapter is to provide technical content and networking opportunities for your members.

Through your experience with the SAE Collegiate Chapter, you can develop or enhance many important skills that will be important to your career, including:

  • Leadership
  • Organizational
  • Communication
  • Project Management
  • Conflict Resolution
  • Financial and Budgeting

Electing Officers
First, email or text students to ask who might be interested in volunteering for the Chapter leadership. Then hold a meeting to publicly accept nominations for each position. Finally, the group should then vote on each position and send those names to SAE.

All positions are based on the academic year and run from August through July.

All officer positions represent the Collegiate Chapter to the students, faculty, staff and the community. It is your responsibility to represent SAE and your university appropriately.

At the end of your tenure, all positions should turn over all records, financial records, photographs, historical information and other pertinent data to your successor.

There are four primary roles for an SAE Collegiate Chapter. We use the following titles, but you can rename your positions any way you'd like. You also have the freedom to add other positions that work for your Chapter.

Chair (President)

The Chair is like the captain of a baseball team. You don't play each position, but you manage those who do. Your players look to you for leadership and encouragement. You need to make sure you have teammates in each position and that they're performing well throughout the year.

Key Skills You'll Learn In This Position:

  • Organization
  • Leadership
  • Communication
  • Planning, project management
  • Motivating others
  • Public speaking
  • Delegation
  • Conflict resolution

Some of your duties include:

General:

  • Promote a respectable image of the SAE Collegiate Chapter and the university.
  • Communicate regularly with members, officers, your Faculty Advisor and any CDS Advisors.
  • Contribute to the common goal of increasing student projects, activities and SAE membership.
  • Actively attend all Chapter functions and promote SAE membership.

Planning:

  • Encourage others to be involved with SAE and the Chapter.
  • Arrange meetings and technical speakers.
  • Distribute responsibilities equally among the officers.

Execution:

  • Prepare and distribute an agenda for each meeting.
  • Call for and preside over all executive committee/business meetings of the Chapter.
  • Preside over all general meetings.
  • Ensure the recording of finances and meeting minutes.
  • Review all outgoing communications to the Chapter and community.
  • Keep discussions pertinent to the subject under discussion.
  • Call for committee reports.
  • Greet attendees at meetings and thank them for coming.

Vice Chair (Vice President)

The Vice Chair may be called upon at any time to assume the responsibility of the Chairperson. So, it is essential for these two positions to work closely together. In addition, while the Chair is responsible for the overall management of the Chapter, the Vice Chair plays a larger role in public relations to the university and community.

Key Skills You'll Learn In This Position:

  • Organization
  • Leadership
  • Communication
  • Planning, project management
  • Motivating others
  • Public speaking
  • Delegation
  • Conflict resolution

Some of your duties include:

General:

  • Promote a respectable image of the SAE Collegiate Chapter and the university.
  • Act as the liaison with the college administration, the College of Engineering and the local Professional Section.
  • Contribute to the common goal of increasing student projects, activities and SAE membership.
  • Actively attend all Chapter functions and promote SAE membership.

Planning:

  • Encourage others to be involved with the Chapter.
  • Chair a sub team for content planning, membership and/or publicity.
  • Research companies in your region for possible speakers and sponsors.
  • Plan and direct an SAE membership drive each semester/term.

Execution:

  • Preside over any executive committee or general meetings in the absence of the Chair.
  • Greet attendees at meetings and thank them for coming.

Secretary (Communications Director)

Your Chapter will only be as good as your communications. The primary role of the Secretary is to communicate your Chapter's goals and activities throughout the university and the community.

Key Skills You'll Learn In This Position:

  • Organization
  • Communication
  • Attention to detail
  • Project management
  • Time management

Some of your duties include:

General:

  • Promote a respectable image of the SAE Collegiate Chapter and the university.
  • Contribute to the common goal of increasing student projects, activities and SAE membership.
  • Submit materials for the SAE Outstanding Collegiate Branch Award.
  • Actively attend all Chapter functions and promote SAE membership.

Planning:

  • Announce dates and locations for meetings to officers & committee members.
  • Promote all general meetings: dates, locations and topic/speaker.
  • Invite others to your meetings: all students, faculty, students from nearby universities and your local Professional Section.
  • Promote your meetings to local media: newspaper, radio and TV on campus as well as the community.

Execution:

  • Communicate the results of officer elections to SAE.
  • Maintain an accurate, up-to-date list of Chapter members. Notify SAE Headquarters dmcguire@sae.org of any changes in membership information, particularly email addresses.
  • Maintain a Chapter website, if possible.

At Meetings:

  • Take minutes of all meetings and read them at the following meeting.
  • Maintain a record of all Chapter correspondence.

Treasurer (Financial Director)

The treasurer is responsible for managing the Chapter finances. This includes creating and managing a budget and ensuring the Chapter receives its dues allocations, if eligible. Details about eligibility can be found via this link.

Key Skills You'll Learn In This Position:

  • Organization
  • Attention to detail
  • Project management
  • Time management
  • Budgeting
  • Public speaking

Some of your duties include:

General:

  • Promote a respectable image of the SAE Collegiate Chapter and the university.
  • Contribute to the common goal of increasing student projects, activities and SAE membership.
  • Actively attend all Chapter functions and promote SAE membership.

Planning:

  • Create a Chapter budget to be approved by the Officers/Executive Committee. The budget must be realistic and should not exceed income.
  • Authorize expenditures of all funds.

Execution:

  • Keep accurate records of all income and disbursements.
  • Present a report at each meeting of the Chapter finances.
  • Submit a financial report after each Chapter activity.

Optional Positions

The following are optional positions for additional officers. If there are no additional officers, these responsibilities should be distributed among the officers above.

Program Chair

Some duties can include:

  • Plan and execute Chapter meetings and programs.
  • Communicate between the Collegiate Chapter and any Collegiate Design teams on campus.

Reception Chair

Some duties can include:

  • Greet attendees at meetings. Recruit other students as greeters, if possible.
  • Make introductions between attendees to increase networking opportunities.
  • Escort speakers and guests.

Publicity Chair

Some duties can include:

  • Email or text meeting announcements and reminders. Hang flyers where possible.
  • Communicate information on meetings and Collegiate Design teams to the newspaper, radio and TV on campus and in the community.
  • Maintain and update website regularly.
  • Take photos and videos of Chapter activities.

Membership Chair

Some duties can include:

  • Promote the benefits of SAE membership year round.
  • Assist students in registering or renewing their membership .
  • Plan and direct an SAE membership drive each semester/term.

Financial Information

SAE International is a 501(c)(3) organization, and thus, exempt from federal income tax. It is also classified as a public charity under sections 509(a)(1) and 170(b)(1)(A)(vi) of the Internal Revenue Code. SAE Collegiate Chapters and SAE Collegiate Design Series™ teams are considered SAE International, not independent entities.

Federal Tax ID Number
The Federal Employer Identification number (EIN) for SAE International is 25-1494402.

Bank Accounts
All banking and investment accounts for your Collegiate Chapter should be opened using the SAE International EIN.

Take the following documents when opening a bank account:

Taxes
SAE files consolidated tax returns for all states and Canada. Therefore, SAE Collegiate Chapters are not to file any tax returns.

State Tax Exemptions
SAE is exempt from state sales and use tax in the following states:

Funding
SAE Collegiate Chapters and Clubs may obtain financial support through a variety of sources, including:

  • Chapter allocations (reimbursement of membership dues)
  • On-campus fund raisers
  • Corporate sponsorships
  • Individual donors
  • Alumni donations
  • Your local Professional SAE Section
  • Departmental funding
  • Student Government funding

Your Collegiate Chapter is eligible to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Internal Revenue Code.

Request a tax receipt for sponsors and donors.

Contact:

SAE Customer Service
877-606-7323
724-776-5970 (outside the U.S. or Canada)
customerservice@sae.org

Abby Hartman
Member Relations Coordinator
724-772-4088
ahartman@sae.org

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