Organizer Resources

SAE Technical Session Organizers are an integral part of coordinating SAE conferences. Organizers are responsible for moderating technical paper reviews and, with SAE staff, ensuring that authors meet critical deadlines in the paper and session development process.

One key to a successful technical session is communication. Please communicate early and often with your authors.

Institutional Review Boards

SAE International is committed to ethical and compliant research and publications. Each author has the sole responsibility to confirm approval from the applicable Institutional Review Board (IRB) where necessary and required. All submissions to SAE publications should receive IRB approval in the following cases, including, but not limited to:

  • Research involving human subjects: in order to assure the protection of the rights and welfare of human subjects and to ensure the institution and researchers/investigators have complied with applicable regulations
  • Any information or product that is subject to FDA approval, testing, or regulation
  • Any information or product that is required to follow Department of Health and Human Services (specifically Office for Human Research Protections) guidelines and regulations
  • Any information that is part of an application for a product, research, or marketing permit subject to FDA inspection or regulation

IRBs may grant exceptions to these requirements, which the author is required to provide upon request by the Publisher.

Frequently Asked Questions (FAQ) for SAE Technical Session Organizers

Volunteer Training Modules for Organizer (PowerPoint | video)
Organizer On-Site Preparation Module


Session Organizer Introduction*
Organizer Roles & Responsibilities*
Organizer checklist*
Judgment Basis & Numeric Scoring Guidelines
Inviting reviewers*
Submitting reviews to authors*
Moving papers between session parts*
Approving/rejecting papers for publication*
Oral evaluation instructions*

Policies for Organizer Reference

Preparing for the Session

Conducting the Session

Facilitating a Technical Paper Review

Commercialism Guidelines

Final Technical Paper Selection Process

What are SAE International's Journals?