FAQ Team Registration Team Affiliation Team Operations

Affiliating to Your Team

All students and faculty advisors must be affiliated to the team roster on sae.org as per the rules.

  1. Verify that your account is correctly affiliated to your university using the Verification Tool.  You should see your university listed under School Affiliation.  If not, you’ll see one of the following messages.
    1. You must be logged in to view your status.  Click the Login button to proceed.
    2. You are not a member of SAE International.  Click the Join button to become a member and then use the Edit button to add a school affiliation.
    3. You are not affiliated with any school.   Click the Edit button to add a school affiliation.
    4. Note: This isn’t an acceptable CDS university.  Please edit your school information so you will be able to register.  Click the Edit button to change your university from a list of approved schools. If your school is not listed, contact SAE Customer Service.
    5. Our records indicate you have graduated, but if you will be continuing your education, or have transferred schools, please update your Education History and Graduation Date to reflect the change.  Your graduation date has passed and you’re due for renewal.  Click the Edit button to renew and update your graduation date if you’re still a student.
  2. Navigate to your CDS competition and click the Registration tab.
  3. Click the Update Team Info button. 
  4. Click on your Team Name.
  5. Enter your Member Number Under Add/Update Team Member.
  6. Enter your information like Cell Phone, Shirt Size, Emergency Contact Info, and any Accessibility Needs.
  7. Click the Add/Update Team Member Information.

Troubleshooting Affiliation Errors

Verify that your account is correctly affiliated to your university using the Verification Tool on the competition Registration tab.  You should see your university listed under School Affiliation.  If not, you’ll see one the following messages.

  1. You must be logged in to view your status.  Click the Login button to proceed.
  2. You are not a member of SAE International.  Click the Join button to become a member and then use the Edit button to add a school affiliation.
  3. You are not affiliated with any school.   Click the Edit button to add a school affiliation.
  4. Note: This isn’t an acceptable CDS university.  Please edit your school information so you will be able to register.  Click the Edit button to change your university from a list of approved schools. If your school is not listed, contact SAE Customer Service.
  5. Our records indicate you have graduated, but if you will be continuing your education, or have transferred schools, please update your Education History and Graduation Date to reflect the change.  Your graduation date has passed and you’re due for renewal.  Click the Edit button to renew and update your graduation date if you’re still a student.

Affiliating as an International Student

International students must be a member of one of the following organizations:

  • SAE International
  • SAE Affiliates (SAE India, SAE Brasil, SAE Australasia, and SAE Japan)
  • International Societies (IMechE, ATA, and VDI)

SAE International Members

As long as your student membership is active and currently affiliated correctly, you do not need to do anything different because you are an international student member.

SAE Affiliate Members

If you’re a member of an SAE affiliate, your membership may not be active in the SAE International system for up to a month after you renew or register with your affiliate organization.  All team members must update their memberships at least one month prior to the opening of online registration so they can be affiliated to the team.

Members of an affiliate organization will need to create a free user account to obtain a customer number for sae.org.  After creating it, email collegiatecompetitions@sae.org your customer number and university so we can affiliate it to the proper university.

  1. Visit SAE.org and hover over the grey Login button in the top right corner.
  2. Click Need to Sign Up?
  3. Enter your Last Name and Email Address.
  4. Enter your information.
  5. Email collegiatecompetitions@sae.org with your customer number and university so they can affiliate it to the proper university.

International Societies

Members of other international societies will need to create a free user account to obtain a customer number for sae.org. After creating it, email collegiatecompetitions@sae.org your customer number, university, and proof of your other society’s membership so we can affiliate it to the proper university.

  1. Visit SAE.org and hover over the grey Login button in the top right corner.
  2. Click Need to Sign Up?
  3. Enter your Last Name and Email Address.
  4. Enter your information.
  5. Email collegiatecompetitions@sae.org with your customer number and university so they can affiliate it to the proper university.

Affiliating as a Faculty Advisor

Faculty Advisors are not required to be members of SAE International.  However, they are required to be on the team’s Fast Track Roster.  If a Faculty Advisor is not a member, they will need to create a free user account to obtain a customer number for www.sae.org.  After creating it, email collegiatecompetitions@sae.org your customer number and university so we can affiliate it to the proper university.

  1. Visit SAE.org and hover over the grey Login button in the top right corner.
  2. Click Need to Sign Up?
  3. Enter your Last Name and Email Address.
  4. Enter your information.
  5. Email collegiatecompetitions@sae.org with your customer number and university so they can affiliate it to the proper university.

Printing a Confirmation Letter

Affiliated CDS Student Team Members will have the ability to print out a Registration Confirmation Letter for the individual competition(s) that they are attending. Once a student team member affiliates themselves to their team’s profile page under their individual edit section. They will have the opportunity to print out their personalized letter with the following information: Student's Name, the School's Name, the SAE Competition Name, Official Dates and Location(s).

Please be advised that SAE International cannot intervene with, or call or send personal letters to, the State Departments, Embassies or Consulates of the United States or other governments on behalf of any meeting or event participant.

  1. Navigate to your profile.
  2. Click on your Team Name.
  3. Scroll to the bottom of the page and click the Confirmation Letter button.
  4. An auto-generated letter will display.  Click the Print Letter button.

Printing a Participation Certificate

SAE International and competition organizers do not create any Participation Certificates outside of the auto-generated certificate obtained using the directions below.  Certificates are available as soon as students are affiliated to the current competition’s team.  Certificates will not be available once that competition year closes.

  1. Navigate to your profile.
  2. Click on your Team Name.
  3. Find your Team Roster and click the Edit button next to your name.
  4. At the bottom, click the Participation Certificate button.
  5. Print the certificate.
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